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HR Administrative Assistant

Staff, G&A | San Francisco, CA, USA | Full Time

Job Description

At Globant (www.globant.com) we strive daily to deliver powerful innovative software solutions for our clients through our unique Digital Journey approach. Our passion for technology reverberates in every area of our organization and drives our creativity. Working for us means being at the convergence of engineering, design, innovation and scale. It means being part of a  tightly knit and driven team whose work directly affects the products and bottom line of our clients.

Our bar is high, but so are the results we achieve. As a HR Administrative Assistant, you will be working closely with the HR and Recruiting team. The HR Assistant position is responsible for maintaining employee files and updating the database. A successful candidate will exemplifies integrity and the other key characteristics we expect of all our employees: commitment, respect, responsibility and cooperation. This position works closely with the HR Director and plays an integral role within the organization.

We look at the software development process from the three different but complementary perspectives of engineering, design, and innovation...in a constant quest for new insights. We also believe in showing our people how much we value them, which is why one of the many benefits we offer is a fully paid by company PPO health plan.

Job brief

We are looking for an HR Administrative Assistant to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating HR database and processing employees requests.

Our HR Administrative Assistant position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.

Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.

Responsibilities

  • Maintain employee records (soft and hard copies)
  • Update HR databases (e.g. new hires, separations, vacation and sick leaves)
  • Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
  • Prepare paperwork for HR policies and procedures
  • Process employees’ requests and provide relevant information
  • Coordinate HR projects, meetings and training seminars
  • Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
  • Manage the department’s telephone center and address queries accordingly
  • Prepare reports and presentations for internal communications
  • Provide orientations for new employees by sharing onboarding packages and explaining company policies

Requirements

  • Proven work experience as an HR administrative assistant
  • Hand on experience with HR software, like HRIS or HRMS
  • PC literacy and experience with MS Office applications
  • Knowledge of labor legislation
  • Excellent organizational and time-management skills
  • Teamwork skills
  • BS degree in Human Resources or relevant field
  • Knowledge and ability to use ADP Workforce strongly preferred
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
  • Ability to calculate figures and amounts such as salaries, wages, commissions and percentages
  • Basic knowledge of State and Federal payroll and Wage and Hour regulations and requirements
  • Ability to recognize and protect confidential company and employee information
  • Must have excellent verbal, written and oral communication skills

Globant is an EOE M/F/D/V. For many positions, relocation is available if needed. Globant does not accept unsolicited third party resumes.