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Office Manager

Operations | Ithaca, NY | Full Time and Part Time

Job Description

We are looking to fill the position of Office Manager at GiveGab, in order to organize and coordinate office operations and procedures, ensure organizational effectiveness and efficiency, and help foster a peaceful working environment for all employees.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

  • General office management tasks:

    • Keep each office space clean and organized

    • Load and unload the dishwasher

    • Prepare coffee daily for employees and guests

    • Take out garbage and recycling

    • Restock supplies

    • Keep kitchen area and other spaces tidy

    • Create and manage an inventory system for office supplies

    • Orders from Amazon and Staples

    • Help coordinate office deliveries and check incoming mail daily

    • Inventory of preferred vendors for other materials

    • Provide general support to visitors

    • Support daily operations and company-wide events

      • All-Hands Lunch and office parties (Holidays, team get-togethers)

      • In-office workshops, Client meetings

      • Team retreats and getaways

  • Manage relationships and communications with:

    • Cleaning Service

    • Landlord

    • Contractors

    • Service Providers

Requirements:

  • Proven office management, administrative or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem-solving skills

  • Excellent written and verbal communication skills

  • Bonus: experience in the nonprofit space.

Everyone at GiveGab plays an integral role in our product and business development and your efforts will directly impact our bottom line!