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Office Manager

Operations | Ithaca, NY | Full Time

Job Description

We are looking to fill the position of Office Manager to organize and coordinate office operations, procedures, and company-wide events, ensure organizational effectiveness and efficiency, and to help foster a peaceful working environment for all employees.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

  • General office management tasks:

    • Coordinate with office cleaner 

    • Ensure that each office space, kitchen area, and bathrooms are clean and organized daily 

    • Prepare coffee daily for employees and guests

    • Take out garbage and recycling weekly

    • Restock supplies as needed

    • Create and manage an inventory system for office supplies

    • Handle orders from Amazon, Staples, and other vendors 

    • Help coordinate office deliveries and check incoming mail daily

    • Keep an up-to-date inventory of preferred vendors for other materials

    • Provide general support to visitors

    • Support daily operations and company-wide events

      • Company lunches and office parties (holidays, team get-togethers, etc.)

      • In-office workshops and client meetings

      • Team retreats and getaways  

  • Manage relationships and communications with:

    • Cleaning Service

    • Landlord

    • Contractors

    • Service Providers

Requirements:

  • Proven office management, administrative or assistant experience

  • Experience with coordinating events 

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem-solving skills

  • Excellent written and verbal communication skills

  • Bonus: experience in the nonprofit space.

Everyone at GiveGab plays an integral role in our product and business development and your efforts will directly impact our bottom line!