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Administrative Assistant

Administration | Chicago, IL | Full Time

Job Description

You will be responsible for the assembly of proposal documents for our Data Collection Division within a strict timeline. To succeed, you will have a sound working knowledge of MS Office, Adobe Acrobat, and other common business software. Beyond this, you will need a consistent, unstoppable drive to work urgently and efficiently. You will also contribute to our firm’s overall proposal management and fast-paced research. You will be collaboratively at a high level with the Marketing and Proposal Manager at a high level.

As an Administrative Assistant, you shall demonstrate exemplary organizational and communication skills, be a self-starter, be able to carry out assignments with limited oversight in a timely manner and adhere to company standards in all ways. You will show proven, above-average competency in the areas listed below:

The responsibilities of the position include:

  • Proposal generation and tracking
  • Presentations and exhibits
  • Stellar communication skills
  • Excellent organizational and coordination skills
  • Be a proven producer and work well within a team environment
  • Be able to manage multiple and simultaneous proposals projects, sometimes outside of office hours
  • Work with project managers, clients, and sub-consultants to achieve a project proposal that meets the intent of the request.
  • Deal professionally and courteously with staff, clients, contractors, and sub-consultants.

Required Knowledge, Education, and Experience:

  • Bachelor’s degree or equivalent combination of education and experience.
  • Experience with RFPs, LOIs/SOIs helpful
  • Understanding of digital media management
  • “Desktop Publishing” skills including:
    1. above-average skills in MS Office applications
    2. experience or familiarity with Adobe Creative Suite applications
Required Skills and Abilities
  • Tenacious fact-finder
  • Comfortable managing details
  • Experience with social media (business) and web helpful
  • Proofreading abilities are required.
  • The ability to multi-task and work under pressure of a deadline-driven environment.
  • Excellent interpersonal, communication, and conceptual thinking skills.
  • Willingness to pitch in and help out in other areas of the office as needed.
GHA offers excellent benefit packages that include: Medical, Dental, Vision, Disability Insurance, Life Insurance, Flexible Spending Accounts, Parental Leave, Additional Paid Time Off, Employee Stock Ownership Plan (ESOP), 401-K Retirement Plan, Profit Sharing, ability to work remotely, and Tuition Reimbursement.

Gewalt Hamilton Associates, Inc. is an Equal Opportunity Employer (EOE) and an e-Verify employer. Minorities, females, disabled, and veterans are encouraged to apply.