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Assistant to CEO

Administration | Burbank, CA | Part Time

Job Description

Job Description

The Executive Assistant will provide administrative and personal support to the COO. 

In addition to being responsible for managing the COOs full and dynamic calendar, the Executive Assistant will attend meetings and complete tasks on his behalf.

  • Work closely with the COO, and other members across the Organization including coordination with the Executive Coordinator and team members in the Organization

  • Excited to work in a “hands-on”, “get-things-done” position.

  • Management and organization of calendars, including coordination and scheduling of meetings

  • Recording of accurate, well-written and professional meeting minutes and tasks following such meetings

  • Creation of Excel reports

  • Management of COO email inbox and communications

  • Follow-up with team members regarding task status, due dates and associated reporting

  • Answer and follow-up on incoming calls, support tickets and other work items

  • Event planning and coordination – including securing of reservations and all associated arrangements for such events

  • Work with external support to coordinate and schedule maintenance activities

  • Perform other duties, as assigned

What you’ll need: 

  • Exceptional communication skills; adept at interacting with staff, vendors, and personal contacts

  • High level attention to detail, accuracy and precision

  • Discretion and sensitivity regarding confidential information

  • Ability to thrive in a dynamic, ever-changing environment

  • Bachelor’s Degree or higher

  • Experience with Microsoft Excel, reporting and chart generation

  • Knowledge of Gmail, Word and PowerPoint

  • Excellent written and spoken communication skills

  • Previous Assistant/Administration experience a plus

Compensation:

Depends on Experience