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Program Manager

Program Management | Santa Rosa, CA | Full Time

Job Description

About First 5

Funded through an increased tax on tobacco products, First 5 Sonoma County (F5SC) is part of a statewide voter initiative established under the California Children and Families Act of 1998 (Proposition 10). Our mission is to promote optimal child development through investments in health, early learning and family resiliency, benefiting children from prenatal to 5 years of age. First 5 Sonoma County envisions a future where all Sonoma County children thrive in healthy, supported environments. Catalysts for systemic change, we partner with school districts, community leaders, the private sector and social and healthcare agencies to develop a service system that meets community needs. By working through partners with a focus on prevention, we are able to maximize our collective impact and cost-effectiveness, and leverage community resources with federal, state and grant dollars.

Our office is located in Santa Rosa, CA. 


The Program Manager manages and administers local and regional activities related to First 5 Sonoma County projects and initiatives to develop, improve and enhance systems that support the optimal development of children, birth to five. The position supports efforts to establish, increase and leverage resources and revenue streams to support early childhood systems. In addition, the Program Manager represents First 5 Sonoma County as a contributor to local, regional and state collaborative initiatives and fosters cross-agency communication.

Essential Duties & Responsibilities

Duties may include but are not limited to the following:


  • Work with Program Director to develop contractual scopes of work and budgets
  • Develop, track and update project plans, identify and mitigate risks, manage contingencies
  • Develop proposals and manage project funding sources, initiatives, including but not limited to procurement of funded partners, development of subcontracts, securing Commission approval, manage project budgets, tracking expenditures.

Project leadership

  • Provide core leadership for First 5 Sonoma County special projects .
  • Plan and facilitate regular meetings associated with project leadership (i.e. Quality Counts Consortium, Regional HUB, Help Me Grow committees, special project stakeholder meetings)
  • Maintain regular contact with project counterparts in other counties.
  • Update First 5 staff, Commissioners on project-related activities at the local/regional/state level.
  • Work with First 5 staff and partners to develop public awareness activities (e.g. Quality Counts, Help Me Grow).
  • Conduct research, share knowledge on best practice in the area of quality ECE, developmental screenings, etc.
  • Work collaboratively with community organizations and partners to improve quality, capacity, and evaluation of services for young children and families, including promoting best practices and quality standards across service systems.
  • Promote cross-system and cross-sector governance and decision-making for issues affecting children and families.
  • Advocate for young children and families by building a shared vision and creating public/political will for programs for young children, inclusive of encouraging countywide public and private organizations to increase their alignment of resources for improved outcomes for young children and their families.
  • Professionally represent First 5 Sonoma County to promote the achievement of the organization’s mission and goals, particularly as it applies to system change and capacity building. Make presentations as required.
  • Actively champions inclusivity and social and racial equity.

Required Experience & Education

  • Bachelor's degree with major coursework in child development, community health, social services or related field.
  • On-the-job experience in prevention, health promotion and/or health education experience, especially dealing with diverse populations, together with academic coursework in health education, community health, social services or a closely related field may be substituted for a Bachelor's degree on a year-for-year basis.
  • Three or more years professional experience in project/program development, implementation and monitoring.
  • Bilingual/fluent (written and spoken) in Spanish and English preferred
  • Graduate level coursework is desirable.

 Required Knowledge, Skills & Abilities

  • Outstanding project management skills and an ability to handle a complex environment with multiple priorities.
  • Knowledge of the full range of programs, services, policies and issues that impact young children.
  • Knowledge of local early childhood arena and children’s issues a plus.
  • Experience & knowledge of social justice issues, particularly child poverty, opportunity gap, racial and economic disparity.
  • Demonstrated success at facilitating convenings and collaborative processes.
  • Excellent written and oral communication skills with demonstrated ability to develop and deliver reports, recommendations, and presentations.
  • Strategic thinker who considers internal and external stakeholder needs.
  • Ability to interact and build relationships with a variety of constituencies.
  • Mission-driven and self-directed with strong decision-making skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 
  • In depth knowledge of organizational, operational and programmatic concepts.
  • Success in the fiscal areas of effective budget development/management and grant development and management.
  • Skill in preparing correspondence, reports and other written materials for a range of key stakeholders including local, regional and state policymakers.

Physical Requirements & Work Environment

  • Regularly required to talk and hear, stand, walk, bend, kneel, and crouch.
  • Work is occasionally physical, requiring setting up for meetings, lifting or carrying cumbersome materials of up to 25 pounds, e.g., easels, flip charts, refreshments, brochures, etc.
  • This job primarily operates in a professional office environment.
  • Some travel, primarily within the Sonoma County and California, to attend various meetings and seminars.
  • Possession of a valid California Driver’s License and appropriate insurance.

Benefits & Perks

First 5 Sonoma County offers a competitive, comprehensive benefits package including medical, dental, vision, life, and disability. Other perks include a generous paid time off, holiday pay, family-friendly workplace policy, and flexible schedules. 

To Apply

Each qualified candidate is invited to submit a resume and cover letter explaining why they would be an excellent fit for the Program Manager position and First 5 Sonoma County.

Application Deadline: Friday, May 24, 2019