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Program Coordinator

Administration | Santa Rosa, CA | Full Time

Job Description

About First 5

First 5 Sonoma County is an independent public agency, established under the California Children and Families Act of 1998 (Proposition 10) which funded a local First 5 Commission in every California county to build integrated and comprehensive systems of support for children, prenatal to five years. Through a voter-approved tobacco tax, First 5 promotes optimal child development through investments in health, early learning and family resiliency. Catalysts for systemic change, First 5 Sonoma County partners with school districts, the early care and education sector, the health care system, community leaders, the private sector and social service agencies. By working through partners with a focus on prevention, we are able to maximize our collective impact and cost-effectiveness, and leverage community resources with federal, state and grant dollars.

Our office is located in Santa Rosa, CA. 

Summary

The Program Coordinator provides critical administrative support to First 5 Sonoma County staff and Commissioners to ensure transparent, fair and statutorily compliant implementation of governance processes including strategic planning, competitive procurement and convening of public Commission meetings, contract procurement.  In addition, this position provides support to funded partners and stakeholder to ensure access to resources, information, training and events that promote and elevate the importance of early childhood development, child health, and resilience and well-being of Sonoma County’s children and families.  

Responsibilities

Administrative Commission Support

  • Schedule and help plan meetings for First 5 Executive Director and Commissioners, Program Director, Program Manager, other management staff, local system leaders and other decision-makers
  • Support the development, preparation and transmittal of public meeting agendas and materials, as per Brown Act requirements
  • Record accurate and detailed minutes at Commission and committee meetings
  • Track and document of compliance with state-mandated requirements to ensure Commission transparency, accountability, ethics and fairness in governance

Staff Support

  • Liaison with First 5 California to ensure compliance with required annual reporting of services, expenditures, demographics
  • Liaison with First 5 Association to ensure alignment with statewide framework and network strategy
  • Support development of Requests for Proposals, Applications and/or Qualifications (RFP/RFA/RFQ) and management of service procurement processes
  • Support the initial development of new contracts and community initiatives
  • Track and monitor First 5 Commission’s strategic funding allocations

Funded Program Partners

  • Gather and disseminate relevant resources on leading practices related to grant goals
  • Facilitate connections, program promotion and referral for all grant-related services through regular on-site visits, information sharing, and educating agency staff

Community Resources

  • Coordinate the development, assembling and ordering of New Parent Kits with First 5 California
  • Coordinate updating, formatting and dissemination of First 5 Sonoma County Parent Resource Guide
  • Contribute to the development and dissemination of social media, website content and other
  • communications mechanisms
  • Coordinate distribution of supplies to community partners

Stakeholder Engagement

  • Coordinate workshops and training events, including organization of logistics, speakers, materials, event promotion, etc.
  • Convene and facilitate meetings attended by a variety of stakeholders including private citizens, parents, agency staff and managers
  • Support logistics, create agendas, and prepare minutes for stakeholder engagement meetings
  • Work with staff and consultants to organize and gather community and stakeholder input through surveys, focus groups and other mechanisms
  • Serve on external committees, as assigned
  • Participate in relevant local and state trainings and workshops
  • Respond promptly to requests of internal and external clients; provide needed information, assistance, training, materials and resources

Requirements

  • Minimum three years administrative experience in a public or government agency, related to education, health, social services, criminal justice, community development, or another relevant field.
  • Bachelor's degree preferred
  • Fluency in Spanish (reading/writing/speaking) preferred, but not required

Benefits & Perks

We offer a competitive, comprehensive benefits package including medical, dental, vision, life, and disability. Other perks include generous paid time off, holiday pay, a 9/80 work schedule, and a family-friendly workplace policy. This is an opportunity to work with a dynamic team with the great purpose of supporting the community to give children age 0 to 5 the best start possible.