Administration | Santa Rosa, CA | Full Time
About First 5
First 5 Sonoma County is an independent public agency, established under the California Children and Families Act of 1998 (Proposition 10) which funded a local First 5 Commission in every California county to build integrated and comprehensive systems of support for children, prenatal to five years. Through a voter-approved tobacco tax, First 5 promotes optimal child development through investments in health, early learning and family resiliency. Catalysts for systemic change, First 5 Sonoma County partners with school districts, the early care and education sector, the health care system, community leaders, the private sector and social service agencies. By working through partners with a focus on prevention, we are able to maximize our collective impact and cost-effectiveness, and leverage community resources with federal, state and grant dollars.
Under the general direction of the Executive Director, the Finance Director plans, coordinates, and directs administrative services including: fiscal management and implementation, human resources administration, long range fiscal planning, establishment and implementation of organizational policies and procedures, oversight of special projects as assigned, and general administration. This role also functions as Finance/Operations Manager overseeing, coordinating and implementing all fiscal and administrative operations, including fiscal control, accounting, purchasing, employee and contract administration.
This position also functions as the organization's chief contracts administrator, with management responsibility for monitoring all contracts and/or professional service agreements authorized by the First 5 Sonoma County Commission. This position reports to the Executive Director and supervises the Bookkeeper.
- Manage accounting systems, chart of accounts and all necessary procedures for maintaining internal controls and ensuring that established fiscal procedures are adhered to
- Manage all Commission funds
- Approve and monitor payments to individuals, agencies, and vendors
- Ensure timely deposits and accounting of revenue as well as timely and accurate payments and accounting records
- Ensure maintenance of all statistical, bookkeeping, and accounting control records
- Prepare and present accounting activity reports
- Coordinate an annual external audit of the Commission’s accounts
- Update the organization’s administrative policies and procedures as needed
- Participate in meetings with management regarding specific accounting projects
- Coordinate Fiscal and Program staff to utilize and maximize budgets and funding
- Ensure funded partners understand contract requirements and provide assistance when needed
- Prepare financial reports for multiple revenue sources that adhere to all compliance requirements
- Prepare budgets and financial document for other grantors for funding opportunities
- In collaboration with Executive Director, update Commission Long Term Financial Plan
- Align and direct the organization’s operational activities
- Monitor purchasing, including receipt and inventory of materials and equipment
- Mitigate risk and safeguards assets by ensuring that adequate insurances for the Commission and is secured, including professional, property and liability insurance and workers compensation
- Develop and implements safety and risk management procedures
- Manage facilities needs, technology and equipment servicing
- Liaison with SCOE and other vendors on First 5’s telephone system, Internet services, faxes, photocopiers, computers, printers, scanners, etc.
- Oversee management of payroll and employee benefit programs, including workers’ compensation, medical insurance, 401k and other benefit programs
- Ensure maintenance of employee personnel files, including use and accrual of employee leave
- Assist with policy updates and liaison with counsel for ongoing HR support
- Any combination of work experience, education, and training that demonstrates the knowledge, skills and abilities listed previously.
- Bachelor’s Degree and at least 5 years of experience in at least three of the following: fund accounting, budget development and monitoring, employee and office administration, fiscal management, or facilities management.
- 3-5 years of experience supervising administrative staff
- Experience working with foundations or government funders and familiarity with grant funding
- Communicate effectively, both orally and in writing
- Gather, interpret, analyze, and evaluate data
- Manage, guide, direct, and evaluate the work of others
- Proficiency in Microsoft Office Suite, database and financial accounting software
- Demonstrated analytical, critical thinking and decision-making skills; provides recommendations with supporting rationale and business reason.
- Organizational structures and relationships, public administration, and government entities
- Fund accounting principles and practice
- Contract monitoring and negotiations
- Budget preparation and analysis
- Governmental Financial Statement preparation and analysis
- Generally Accepted Accounting Principles (G.A.A.P.)
- Cultural humility including the linguistic and cultural context of Sonoma County, and the broad socio-economic, systemic forces affecting our communities, especially around equity.
- Bilingual/bicultural applicants are encouraged to apply
- Ability to frequently lift and/or move up to 25 pounds, and occasionally move up to 50 pounds
- Available to work after office hours on occasion for meetings or to meet deadlines as needed
- Ability to work cooperatively within a highly collaborative and diverse work environment
Salary Range & Benefits:
We offer a competitive, comprehensive benefits package including medical, dental, vision, life, and disability. Other perks include generous paid time off, holiday pay, a 9/80 work schedule, and a family-friendly workplace policy. This is an opportunity to work with a dynamic team with the great purpose of supporting the community to give children age 0 to 5 the best start possible.
How to Apply:
If you meet these requirements and are ready to embark on an exciting new career opportunity, we’d like to hear from you! We ask all applicants to include a cover letter with their application.