Contract Support Administrator - Full Performance
Mission Services | Northern Virginia, VA | Full Time
Contract Support Administrator - Full Performance
Hours: Full time (day)
Required Clearance: ***Candidate must have a TS/SCI with Poly***
Location: Nothern, VA
Experience: Minimum three (3) years of progressively responsible professional Government contracting experience.
- Bachelor's degree in Business Administration, Accounting, Contract Administration or a closely related field of study, a Certified Professional Contracts Manager (CPCM) Certificate if the degree is not in a related field of study.
- If no Bachelor’s degree in Business Administration, Accounting, Contract Administration or a closely related field of study then a minimum of five (5) years of progressively responsible professional Government contracting experience, or equivalent work experience in a closely related field, and a Certified Professional Contracts Manager (CPCM) Certificate.
The Contract Support Administrator will perform full performance-level work with positions either functioning as technical and administrative resources supporting assigned contracting teams and/or supporting staff in the performance of their duties. Based upon assignment, duties may involve performing workload planning functions; preparing solicitations and contract modifications; performing data entry and integrity validation in Sponsor’s system of record for acquisitions and contract data; assisting with the performance of contract administration and subsequent closeout activities; and, performing contract settlement duties or serving as a technical POC to customers.
The scope of this work does not include the authority to enter into, administer, and/or terminate contracts; exercise discretion or influence in applying Government authorities, or make decisions on behalf of the government. The Sponsor does not consider CSAs a “covered employee” as defined in FAR 3.1101. Also, the Contractor shall not perform any of the inherently governmental procurement and property management functions listed in FAR Subpart 7.5.
At this level, Contract Support Administrators (CSA) support the preparation of contract documentation for government approval for processing for a variety of administrative contract activities and contract settlement actions. Additionally, Full Performance CSAs assist the assigned contract team with various other activities related to the administration and management of contracts.
Duties/Tasks and Responsibilities:
- Support the drafting, printing, and packaging of administrative contract modifications for CO action. Obtain signatures at CO direction for administrative actions, i.e., GFE transfers, a period of performance extensions, award fee determinations, incremental funding, etc.
- Review format, calculations, appropriate attachments, distribution, and compliance with relevant security procedures and office policies. Work closely with Contracting Officers to finalize any correspondence, reports, procurement document, audit requests, and other material.
- Assist Contracting Officers with moderate to complex contract settlement actions.
- Collect, coordinate and prepare contract documentation and coordinate cost-type and firm fixed price contract settlement actions for Contracting Officer review/determination and approval to include past performance report gathering; preparing contract files for settlements; administrative modifications to de-obligate funding not required for final payment/settlement.
- Assist in the performance of contract administration to include a critical review of proposed changes; ensuring compliance with contract terms and conditions; and ensuring contract completeness in preparation for contract closeout.
- Prepare and maintain official and confirmed contract files in accordance with applicable regulations, policies, and procedures, and assist with archiving activities.
- Conduct database research and coordinate with Contracting Officer’s Technical Representatives (COTRs) to identify actions to resolve unliquidated actions.
- Prepare and route contract documents for administrative actions, i.e., Government Furnished Equipment (GFE) transfers, a period of performance extensions, award fee determinations, incremental funding, etc.
- Communicate professionally both orally and in writing with contracting personnel, contractors, or higher-level reviewing officials.
- Coordinate and prepare draft responses to data calls and taskings for Contracting Officer/Contract Team Chief review and approval.
- Establish priorities and executes work schedule to ensure that necessary planning, coordination, approvals, and other contract requirements are completed promptly so as not to impede/impact program progress/mission negatively.
- Conduct timely and accurate entry and maintenance of contract data within the Sponsor’s system of record or other acquisition databases and tools as appropriate, to include serving as the assigned team’s “Workload Manager” role in the Sponsor’s system of record; run reports as requested.
- Compile acquisition packages in support of the CO’s review and action. Ensure all required acquisition documents (e.g., Funding Documents, Statements of Work, CDCG, RAQs) are included in the acquisition package and provide it to the CO for review and execution. Ensure the latest document versions are printed and note any missing documents or inconsistencies to support the CO’s review.
- Utilize Sponsor’s systems and tools to generate reports to track the status of contract actions.
- Coordinate and execute processes for obtaining system accesses; share folder accesses; email group inclusion for new officers assigned to the contract team.
- Foster and maintain sound and reliable relationships with counterparts in vendor organizations.
Knowledge, Skills, and Abilities:
- Working Knowledge of Federal Acquisition Regulations (FAR) and statutes.
- Working knowledge of contract vehicles to include, independent contractor, commercial item acquisitions, firm fixed price, and indefinite delivery indefinite quantity (IDIQ), and cost reimbursement.
- Considerable knowledge of standard business and industrial practices.
- Working knowledge of price and cost analysis.
- Excellent interpersonal skills, demonstrated by developing working relationships and networks with Staff, division/component/field managers, employees, and colleagues.
- Well-developed customer service skills, demonstrated by anticipating and responding to customers’ needs in a manner that generates customer satisfaction.
- Oral and written communication skills sufficient for responses or briefings on routine to moderately complex procurement topics and issues to a wide range of technical and non-technical customers, co-workers, and managers.
- Strong organization and analytical skills.
- Ability to multi-task on a daily basis in a fast-paced environment
- Working knowledge and understanding of software applications such as MS Office (Excel, Word, PowerPoint, Outlook), Lotus Notes, Adobe Acrobat, IBM COGNOS, and various database applications and tools.
- Ability to develop strong working knowledge and user capability of Sponsor’s system of record for acquisitions and contracts data.
EICORP is a leader in intelligence, surveillance, and reconnaissance; advanced cyber solutions; cloud and managed IT solutions; engineering, and information-based solutions for law enforcement and homeland security. We provide training and logistics in support of readiness operations; and operational support services and solutions in support of organizations not limited to DHS, DoD, and the Intelligence Community (IC). We hire mission enablers who reflect our communities and proactively embrace diversity and inclusion, to advance our corporate culture, develop our family of employees into the best they can be, and in turn grow our market-share throughout the industry.
EICORP is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factors.
Please call 202-333-7403 if you have any questions or concerns.