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Executive Assistant

Admin | Financial District, SF | Full Time

Job Description

We are looking for an Executive Assistant to support multiple Executives. This is a fast paced team and the EA plays a critical role in helping it run. In this role, you’ll work across the organization to schedule meetings, plan events, and help the team run smoothly. The ideal candidate will be proactive, work without boundaries, and bring a blend of professionalism, passion and flexibility to the role.



  • Assist with multiple executive calendars- scheduling, organizing, and managing.

  • Be a motivated self-starter who works independently, effectively problem solves and prioritizes work, and anticipates the needs of the leaders.

  • Coordinate prioritized travel arrangements and manage expense reports.

  • Proficiently answer, screen and route internal and external requests.

  • Organize meetings and special events, including all hands, off-sites, culture events, team building, etc.

  • Document meeting minutes and manage action items when needed.

  • Support special projects as needed.

  • Understand business operations and use this expertise to help improve operations and overall efficiency of the organization.


Preferred Qualifications

  • Demonstrated ability to be proactive and take initiative.

  • High maturity and the ability to exercise good judgment, discretion and confidentiality in all tasks.

  • Deadline driven and able to manage time sensitive issues in a fast paced environment.

  • High-level of ownership in the role.

  • Applies judgment with full understanding of urgency and priorities of the business, routinely needing to reprioritize and manage multiple responsibilities simultaneously.

  • Executes flawlessly in highly ambiguous & dynamic environment.

  • Manages stakeholders effectively.

  • Excellent communication and analytical skills, specifically related projects, procurement and reports.

  • Ability to quickly learn and adopt new technologies and be flexible.

  • Adapts to changes in systems, tools, and processes.

  • Proficiency with Google Apps in a corporate setting (Google Mail, Calendar, Docs, Spreadsheets).


Role is based in our San Francisco headquarters.


About Doctor On Demand

Doctor On Demand’s mission is to improve the world’s health through compassionate care and innovation.  We believe that health is personal, and means so much more than treating illness.  We're proud of the care we've provided over the years and the relationships we’ve developed with our patients, as evidenced by the 5-star reviews we continually receive. People use our service to gain access to some of the best physicians and licensed therapists in the country, all whenever and wherever is most convenient.  It’s as simple as opening the Doctor On Demand app on a smartphone or computer.

Through live video visits, our hand-picked, US-trained doctors take patient history, perform an exam, and recommend a treatment plan. Prescriptions, if needed, go directly to the pharmacy of choice. While insurance isn’t required, tens of millions of Americans enjoy covered medical and mental health visits through employer and health plan partnerships. To learn more about the hundreds of medical issues we treat, visit us at