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Administrative Assistant

Admin | Financial District, SF | Full Time

Job Description

We are looking for an experienced and motivated Administrative Assistant comfortable with a fast-paced, dynamic environment. Doctor On Demand is a small company that makes decisions quickly. We are looking for someone comfortable with change who can manage a multitude of tasks and roles that will come his/her way on short notice. The top candidate will be excited about the following responsibilities: 

  • Office Management such as:

    • Ordering lunch

    • Vendor coordination

    • Conference room coordination

    • Ordering supplies for SF, MN, and DC offices

    • Keeping the SF office and kitchen area clean and safe

  • Event Coordination support

  • Facilities, including:

    • Being the direct contact for SF building management

    • Acting as Floor warden

  • Managing the front office:

    • Greeting guests

    • Ensuring NDA’s are signed

    • Being the point of contact for package and mail delivery

  • Partnership with Talent Acquisition including:

    • Scheduling interviews

    • Securing conference rooms

    • Being the main point of contact for onsite San Francisco based interviews

    • I-9 documentation & HR employee file management

 

Requirements:

  • 3+ years of administrative assistant or staffing coordination experience

  • Experience prioritizing work and clearly communicating what can/can’t be done within X time frame.

  • Experience in a fast-paced environment

  • Preferred experience with the Google suite of products such as gmail, Google Hangouts, Google Calendar, Google Sheets.

  • Highly detail-oriented, thrives on making sure each “i” is dotted.

  • Very customer-focused

  • Clear verbal communication skills, able to negotiate and contract work with vendors and internal teams.

  • Excellent written communication skills, able to send effective messages to all levels of employees.

 

Perks:

  • Lunches delivered to the office bi-weekly

  • Being a core leading member of a small, elite team

  • Being part of a post startup that is gaining national recognition and actually making a difference

  • Fun, fast-paced environment

  • Growth opportunities

 

Role is based in our San Francisco headquarters.

 

About Doctor On Demand

Doctor On Demand’s mission is to improve the world’s health through compassionate care and innovation.  We believe that health is personal, and means so much more than treating illness.  We're proud of the care we've provided over the years and the relationships we’ve developed with our patients, as evidenced by the 5-star reviews we continually receive. People use our service to gain access to some of the best physicians and licensed therapists in the country, all whenever and wherever is most convenient.  It’s as simple as opening the Doctor On Demand app on a smartphone or computer.

Through live video visits, our hand-picked, US-trained doctors take patient history, perform an exam, and recommend a treatment plan. Prescriptions, if needed, go directly to the pharmacy of choice. While insurance isn’t required, tens of millions of Americans enjoy covered medical and mental health visits through employer and health plan partnerships. To learn more about the hundreds of medical issues we treat, visit us at DoctorOnDemand.com.