Operations Administrator

DirectDefense is looking for an Office Administrator to join our dynamic team. As an Operations Administrator, you will play a crucial role in providing comprehensive support to our accounting and HR functions, ensuring seamless administrative operations for executives and various business units. This position demands a meticulous individual with a keen eye for detail, as you will be instrumental in maintaining the efficiency of our office environment. If you thrive in a fast-paced, collaborative setting and possess excellent organizational and multitasking skills, we invite you to contribute your expertise to our growing organization.

Operations Administrator Duties:

Taxes – Setup, maintain, and complete necessary filings for the following:

• Withholding/SUTA via Paycom
• Monthly, quarterly, and yearly sales tax
• Necessary Annual filings
• Works with TaxOps on Federal filing
• Reconcile all tax notices

New Employee Onboarding:

• Work directly with the HR Generalist
• Initiate background and drug screens
• Complete the onboarding process in Paycom and collect the necessary information
• Send out New Hire Welcome Gift
• Send out Employee Anniversary Gifts quarterly

Administration:

• Managing and updating company databases
• Maintaining financial, employee, and client records
• Building and maintaining reports and dashboards for leadership
• Expense report creation for President and Chief Operating Officer
• Order necessary supplies for HQ
• Organize events, schedule meetings, and make travel arrangements
• Providing administrative support to other departments or projects as needed

Required Experience:

• High School Diploma or Degree in business administration or a related field preferred.
• 2+ years of experience as an Operations Administrator or in a similar position.
• Strong organizational and administrative skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office and data management software.
• Detail-oriented with strong analytical and problem-solving skills.
• Professional demeanor
• Ability to multitask.

A little about DirectDefense

Since coming together in 2011 to form DirectDefense, our team has been committed to offering Cybersecurity defense strategies that are unmatched in the industry. Whether we are performing assessments of networks, platforms, and applications or applying managed services to improve your organization’s security posture, we are focused on providing world-class services that don’t just work–they work for you.

OUR MISSION

We establish partnerships with our clients based on trust and results. We leverage our deep industry knowledge and expertise to identify and remediate blind spots in your security program, provide meaningful visibility of your entire enterprise, and align your organization with security best practices and compliance standards.

OUR VISION

We aim to secure organizations across all industries against advanced threats and attacks in today’s world. Acting in partnership with organizations, we will provide unmatched information security services designed to improve your overall security posture, close gaps, and track vulnerabilities on an ongoing basis through continued education and support.

As required by Colorado law under the Equal Pay for Equal Work Act, DirectDefense provides a reasonable range of compensation for roles that may be hired in Colorado. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. For the state of Colorado only, the range of starting pay for this role is $50,000 to $60,000 per year with an annual bonus.