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Resourcing & Production Coordinator

Accounts | New Haven, CT | Full Time

Job Description

Resourcing & Production Coordinator 

Are you a borderline control freak who wants to use your evil for good? Do you have a sixth sense that allows you to see potential problems and the insight on how to pivot and avoid them? Are you a natural leader who finds solutions and knows that the fastest way from Point A to Point B is in a straight line, even if you have to jump over a couple hurdles? Well not all heroes wear capes (but we could get you one). Digital Surgeons is looking for a superhero to organize, coordinate, and manage projects. This role is vital to the health and success of the agency. The timid need not apply.

What you'll be doing:

  • Ensure that all projects are delivered on-time, within scope and within budget

  • Administer and maintain multiple user stories (tasks and subtasks)

  • Schedule and facilitate all meetings including; backlog grooming, planning meetings, daily stand-ups, reviews, retrospectives, demos, required to unblock team members and drive stories to completion

  • Manage the backlog and ensure it is properly prioritized and sized as appropriate

  • Help calculate team members’ bandwidth for incoming work and existing work, moving tasks to give a resource more time or pulling in different resources to help

  • Adjust job schedule and overall workload as job demands change

  • Manage daily work streams to ensure deadlines are being met and resources are efficiently and appropriately allocated

  • Develop metrics, dashboards, and reports to provide team with meaningful operational/performance status

  • Determine ways to optimize and improve project management software setup

  • Assist team with making appropriate commitments through story selection and task definition

  • Determine and remove all obstacles that may interfere with the ability of the teams' to deliver assigned goals

  • Possess expert project planning skills, including the ability to organize, prioritize, and control job responsibilities in order to meet deadlines in an environment with overlapping and potentially conflicting priorities

  • Prepare daily, weekly, or as-needed status updates to all team members

  • Provide administrative support to team by typing correspondence, drafting/proofing memos and letters, coordinating various project-related meetings, assisting with submittals, copying and distributing plans and specs, administering weekly site management forms, filing, etc.

What you bring:

  • 3+ years of experience in project management, resource allocation or account coordination

  • Experience working with project management software, digital platforms and Excel

  • Experience organizing meetings, maintaining project plans, budgets and status reports; providing feedback on standards and approaches to the work

  • Track record of driving the delivery of projects on time

  • Excellent organizational, written, and oral communication skills

  • Ability to learn