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Administrative Support

Real Estate Development & Investment | Beverly Hills, CA | Full Time

Job Description

Administrative Support Position

Markwood is a private real estate investment, development, and management firm based in Beverly Hills, CA with assets in Los Angeles and New York. Markwood pursues investment opportunities in two primary, strategic categories: repositioning and development projects in established and emerging urban areas; and well-positioned operating properties in transitional and established districts. The firm embraced the responsibility that accompanies all of its investments and takes great pride in striving to make a positive impact in each of the communities in which it operates. Markwood’s portfolio includes a variety of project types, including residential, retail, medical office and parking structures. The company’s broad capabilities and wide range of experience provide a distinct advantage in successfully managing the complex challenges inherent in urban investment and development.

POSITION OVERVIEW 

  • 3 - 5 years’ experience working in an administrative support position in construction and/or commercial real estate industry

  • To provide administrative support to principals, CEO and Development Director 

  • Base salary commensurate with experience

  • Local candidates only

EXPERIENCE REQUIREMENTS 

  • Manage calendars including scheduling meetings, conference calls

  • Understanding of the concepts and procedures to provide administrative support related to capital projects, commercial and residential property management, development, construction, property acquisition and sale

  • Proficiency in Microsoft Office Suite, Gmail/Google Calendar, Box and and QuickBooks 

DUTIES AND RESPONSIBILITIES 

  • Manage calendars including scheduling meetings, conference calls 

  • Prepare and process expense reports 

  • Assist with preparation and execution of purchase and sale agreements, leases, construction contracts, purchase orders, change orders and other similar documents 

  • Assist with processing of draw requests related to construction projects, verifying appropriate insurance coverage is obtained, updating and maintaining project budgets and timelines

  • Track construction plans for review. Verify plan review letters, make necessary corrections and circulate to project teams in a timely manner 

  • Set up and maintenance of departmental, management and/or construction files related to contracts, documents, correspondence, agreements, reports 

  • Distribute any other communication to project teams
    Track insurance expirations 

  • Responsible for the creation of Excel spreadsheets/Word documents as required by job duties

COMMUNICATION SKILL REQUIREMENTS 

  • Attend meetings, take notes and draft written meeting summaries 

  • Draft correspondence, memos and reports

  • Screen and respond to inquiries from vendors, contractors, brokers, investors

TECHNICAL SKILL REQUIREMENTS  

  • MS Word, Excel, PowerPoint, Adobe, Gmail, Google Calendar

  • Box and Drop Box

  • QuickBooks and bookkeeping/accounting principles

  • Internet functionality including Google Maps, information searches, database searches

Please Note:  For consideration, please reply to this job posting; no phone calls please. Markwood would like to thank you for applying; however, due to the volume of responses received, only qualified candidates will receive a response.