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Front Desk Administrative Assistant

Human Resources | Alexandria, VA | Full Time

Job Description

Responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, and sorting and distributing mail. May also schedule meetings and conference calls for executives.


Primary responsibilities:

  • Answer phones and operate a switchboard.

  • Route calls to specific people.

  • Answer inquiries about the company.

  • Greet visitors warmly and make sure they are comfortable.

  • Schedule meetings and conference rooms.

  • Ensure the reception area is tidy.

  • Coordinate mail flow in and out of the office.

  • Coordinate office activities.

  • Hand out employment applications.

  • Arrange appointments.

  • Issue parking passes.

  • Monitor the general email inbox and direct it to the appropriate party.

  • Collect and distribute parcels and other mail.

  • Perform basic filing and clerical duties.

  • Take and relay messages.

  • Update appointment calendars.

  • Schedule follow-up appointments


Requirements:

  • Great Positive Attitude
  • Energetic and team-oriented
  • Self-motivated, punctual, and well organized. Must be detail-oriented
  • Outstanding oral and written communication skills
  • Good working knowledge of computer systems, such as Microsoft Word, Excel, and Outlook