Executive Assistant

EXECUTIVE ASSISTANT

Full Time | In Office | Largo, FL

Monday–Friday | 9:00 AM – 5:00 PM

Flexibility required for evenings/weekends as needed

About the Role

Gabriela Suarez is seeking an Executive Assistant to serve as a trusted partner across multiple businesses, properties, and personal operations.

This is not a basic administrative role. You will take ownership of systems, projects, and execution—ensuring everything runs efficiently, accurately, and without constant direction.

What You’ll Do

Executive Support

• Manage daily priorities, tasks, and follow-through for the CEO
• Track, prioritize, and close out all outstanding items independently

Calendar & Communication

• Coordinate scheduling, meetings, and time-sensitive priorities
• Serve as a central point of communication with internal and external contacts

Real Estate Portfolio

• Oversee and organize all property documentation (residential + commercial)
• Track:
  • Insurance policies, coverage, and renewals
  • Property taxes, HOA dues, permits, and compliance requirements
  • Rent roll and reporting
• Source and compare insurance quotes to optimize coverage and cost
• Maintain visibility across all properties, including out-of-area assets (Orlando)

Business & Legal (Valentino’s)

• Oversee organization of licenses, permits, and inspections
• Track renewal timelines and ensure full compliance
• Maintain centralized, well-structured documentation

Operations & Coordination

• Coordinate vendors, staff, and project timelines
• Oversee travel planning and logistics
• Support household and personal operations as needed

What We’re Looking For

• Relevant experience
• Highly organized with strong attention to detail
• Able to manage multiple priorities in a fast-paced environment
• Self-directed with strong follow-through—you don’t need constant instruction
• Strong problem-solving skills and sound judgment
• Professional, discreet, and comfortable handling confidential information

Compensation & Benefits

• Medical, Dental, Vision
• PTO starts at 1 week, increases over time
• High-impact role working directly with the CEO
• Opportunity for growth and increased responsibility

Work Environment

• Fast-paced, high-expectation environment
• Team-oriented and collaborative
• Role with real ownership and autonomy—not task-based support

Apply If You:

• Take initiative and execute without being told
• Thrive in high-responsibility, fast-moving environments
• Can bring structure and clarity to complex operations