Assistant Manager – Procurement (Hospitality Sector)

Job Title: Assistant Manager – Procurement (Hospitality/Hotel Industry)

Location: Karachi (KHOJ Resorts - Allana)

Job Summary:

KHOJ is seeking a proactive and detail-oriented Assistant Manager – Procurement to join our team for Allana Resorts in Karachi. The ideal candidate will play a critical role in managing and optimizing procurement processes for the resort, ensuring timely and cost-effective acquisition of high-quality goods and services to enhance guest experience and operational efficiency. If you are passionate about the hospitality industry and have strong procurement experience, we would love to hear from you!

Key Responsibilities:

Procurement Management:

• Oversee the procurement of goods and services required for the operation of Allana Resorts, including F&B, amenities, operational supplies, and capital expenditures.
• Collaborate with department heads to understand their needs and identify cost-effective solutions.
• Ensure that all procurement activities are in line with company policies, budget constraints, and quality standards.

Vendor & Supplier Management:

• Develop and maintain strong relationships with local and international suppliers and vendors.
• Negotiate pricing, terms, and contracts with suppliers to secure the best value for the resort.
• Monitor vendor performance, ensuring that quality, delivery timelines, and service levels meet expectations.

Inventory & Stock Management:

• Monitor inventory levels and coordinate with internal departments to ensure stock is replenished in a timely manner.
• Maintain accurate records of procurement transactions, stock levels, and inventory usage.
• Implement strategies to optimize stock control and minimize wastage.

Cost Control & Budgeting:

• Assist in preparing and managing procurement budgets for Allana Resorts.
• Track procurement expenses and identify cost-saving opportunities without compromising quality or service.
• Ensure compliance with financial and procurement regulations.

Compliance & Reporting:

• Ensure all procurement processes adhere to legal, regulatory, and corporate standards.
• Generate regular reports on procurement activities, stock levels, cost analysis, and vendor performance for senior management.
• Participate in audits as required and take corrective actions to address any discrepancies.

Cross-Department Collaboration:

• Work closely with operational teams, finance, and the hospitality management team to align procurement efforts with the resort’s needs.
• Provide support for special projects and initiatives related to procurement and supply chain optimization.

Qualifications & Skills:

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality Management, or a related field.
• Experience: Minimum of 3-5 years of procurement experience, preferably in the hospitality or hotel industry.
• Knowledge: Strong understanding of procurement best practices, contract management, and vendor negotiations.

Skills:

• Excellent communication and negotiation skills.
• Strong analytical and problem-solving abilities.
• Proficiency in procurement software and Microsoft Office Suite.
• Ability to work independently and as part of a team.

Why Join KHOJ?

At KHOJ, we foster a dynamic and inclusive work environment where your contributions are valued. Join us at Allana Resorts in Karachi and be part of a team dedicated to delivering exceptional guest experiences in a stunning hospitality setting. We offer competitive compensation and opportunities for professional growth and development.