Clog Master, LLC

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Administrative Assistant

Administrative | Bristol, CT | Full Time

Job Description

Clog Master, LLC offers plumbing, heating and sewer solutions, including plumbing, heating, sewer & drain cleaning, septic tank cleaning and inspection, grease trap cleaning, as well as well and well pump repair.


The Administrative Assistant should visibly demonstrate the adopted organizational values of collaboration, integrity, respect, accountability, purpose, shared leadership and learning in the execution of their key areas of responsibility:
Key Areas of Responsibility:

  *  Administrative support
  *  Scheduling and calendar support
  *  Meeting coordination
  *  Department event planning and coordination
  *  Data entry and document management
  *  Travel planning and coordination

Essential Duties:
Administrative Support

  *  Supports Department and Department Director with photocopying support; manages photocopier codes as necessary
  *  Coordinates with Contracts Administration & Purchasing for central purchasing of office supplies
  *  Coordinates equipment maintenance and repairs with the Administration Division and Facilities, per process
  *  Receives and screens incoming calls and visitors; determines priority and alerts director accordingly
  *  Collects and verifies use of Department credit card, including supporting documentation
  *  Formats a variety of documents, reports, memos, charts, slide presentations, and graphs consistent with the organization’s style guide
  *  Ability to exercise discretion in handling sensitive or confidential information or situations

Scheduling and Calendar support

  *  Coordinates department director’s schedule; confirms appointments and meetings as directed
  *  Schedules cross departmental meetings; shares required agendas and supporting materials as directed
  *  Meeting coordination
  *  Maintains department meeting calendar; maintains necessary information on SharePoint as needed
  *  Orders catering for meetings
  *  Travel planning & coordination
  *  Department event planning and coordination
  *  Coordinates department celebrations
  *  Data entry and document management
  *  Supports data and document management, including filing, scanning and storing digital versions of documents in relevant enterprise content management systems including but not limited to SharePoint
  *  Supports the organization’s commitment to diversity and inclusion, and values a diversity of perspectives

Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.

Knowledge, Skills & Abilities:
  *  Possesses Customer-Focused Mindset: Is aware of customer needs; considers impact when executing daily tasks
  *  Collaborative: Collaborates with peers to drive results in alignment with organizational and operational goals in support of the organization’s mission; is able to work in cross-functional teams; is able to establish and maintain effective working relationships with co-workers.
  *  Communicates Effectively: Communicates effectively both written and oral; demonstrates active listening and comprehension; selects and uses appropriate communication methods to keep others appropriately informed; able to tailor messages appropriately to various audiences
  *  Demonstrates Integrity and Judgment: Follows through on commitments letting others know of his/her true intentions; ensures decision-making or recommendations are fact-based and others understand the decision/recommendation before moving forward; considers the relative costs and benefits of potential actions to choose the most appropriate one
  *  Demonstrates Critical Thinking: Applies critical thinking, logic and reasoning to effectively think through problems and information; identifies relative strengths and weaknesses of options, solutions or approaches
  *  Demonstrates Strategic Thinking: Considers issues and relationships relevant to achieving long range goals or vision; identifies alternatives based on logical assumptions, facts, available resources, constraints, and organizational values to layout several points of view on a course of action to accomplish goals


    A minimum of 1 year of experience in administrative support preferred


    High School Diploma or equivalent or technical school in the fields of business administration or a related academic field preferred

Computer Skills:

    Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
    Familiarity with MS SharePoint a plus