Clog Master, LLC

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Administrative Assistant

Administrative | Bristol, CT | Full Time

Job Description

Clog Master, LLC offers plumbing, heating and sewer solutions, including plumbing, heating, sewer & drain cleaning, septic tank cleaning and inspection, grease trap cleaning, as well as well and well pump repair.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The Administrative Assistant should visibly demonstrate the adopted organizational values of collaboration, integrity, respect, accountability, purpose, shared leadership and learning in the execution of their key areas of responsibility:
Key Areas of Responsibility:

  *  Administrative support
  *  Scheduling and calendar support
  *  Meeting coordination
  *  Department event planning and coordination
  *  Data entry and document management
  *  Travel planning and coordination

Essential Duties:
Administrative Support

  *  Supports Department and Department Director with photocopying support; manages photocopier codes as necessary
  *  Coordinates with Contracts Administration & Purchasing for central purchasing of office supplies
  *  Coordinates equipment maintenance and repairs with the Administration Division and Facilities, per process
  *  Receives and screens incoming calls and visitors; determines priority and alerts director accordingly
  *  Collects and verifies use of Department credit card, including supporting documentation
  *  Formats a variety of documents, reports, memos, charts, slide presentations, and graphs consistent with the organization’s style guide
  *  Ability to exercise discretion in handling sensitive or confidential information or situations

Scheduling and Calendar support

  *  Coordinates department director’s schedule; confirms appointments and meetings as directed
  *  Schedules cross departmental meetings; shares required agendas and supporting materials as directed
  *  Meeting coordination
  *  Maintains department meeting calendar; maintains necessary information on SharePoint as needed
  *  Orders catering for meetings
  *  Travel planning & coordination
  *  Department event planning and coordination
  *  Coordinates department celebrations
  *  Data entry and document management
  *  Supports data and document management, including filing, scanning and storing digital versions of documents in relevant enterprise content management systems including but not limited to SharePoint
  *  Supports the organization’s commitment to diversity and inclusion, and values a diversity of perspectives

Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.

QUALIFICATIONS
Knowledge, Skills & Abilities:
  *  Possesses Customer-Focused Mindset: Is aware of customer needs; considers impact when executing daily tasks
  *  Collaborative: Collaborates with peers to drive results in alignment with organizational and operational goals in support of the organization’s mission; is able to work in cross-functional teams; is able to establish and maintain effective working relationships with co-workers.
  *  Communicates Effectively: Communicates effectively both written and oral; demonstrates active listening and comprehension; selects and uses appropriate communication methods to keep others appropriately informed; able to tailor messages appropriately to various audiences
  *  Demonstrates Integrity and Judgment: Follows through on commitments letting others know of his/her true intentions; ensures decision-making or recommendations are fact-based and others understand the decision/recommendation before moving forward; considers the relative costs and benefits of potential actions to choose the most appropriate one
  *  Demonstrates Critical Thinking: Applies critical thinking, logic and reasoning to effectively think through problems and information; identifies relative strengths and weaknesses of options, solutions or approaches
  *  Demonstrates Strategic Thinking: Considers issues and relationships relevant to achieving long range goals or vision; identifies alternatives based on logical assumptions, facts, available resources, constraints, and organizational values to layout several points of view on a course of action to accomplish goals

Experience:

    A minimum of 1 year of experience in administrative support preferred

Education:

    High School Diploma or equivalent or technical school in the fields of business administration or a related academic field preferred

Computer Skills:

    Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
    Familiarity with MS SharePoint a plus