JOB SUMMARY:

Due to interaction with students, employees and college community this position requires in-person presence.

Under the direct supervision of the Supervisor of Events & Auxiliary Services, the Distribution/Receiving and Auxiliary Services Specialist is responsible for the safe and efficient operation of campus-wide distribution and receiving activities, as well as support for duplication, events and auxiliary services activities through the execution of the following duties:

ESSENTIAL JOB FUNCTIONS:

• Distributes mail at North East and Elkton Station locations. Ensures timely delivery and pick-up.
• Sorts incoming and outgoing mail. Makes appropriate Post Office, UPS, FedEx, etc. trips utilizing vehicle provided by Cecil College.
• Receives and records incoming packages from UPS, FedEx, etc. Ensures items are delivered to and signed for by the appropriate individual/department.
• Supply letter head, envelopes, and copy paper for college-wide use. Deliver copy paper, completed duplication requests, and pick up empty paper boxes and used ink cartridges.
• Prepare bulk mailings ensuring accuracy in mathematical calculations to determine cost and weight.
• Order and maintain mailroom supplies. Prepare monthly report for postage and office supplies.
• Maintains accurate records (scanner log, room assignments, certified mail, purchase orders, etc.)
• Communicates with carriers regarding receiving schedule adjustments, delivery location changes, and campus closures.
• Utilizes receiving and duplication equipment, package scanners and software properly.
• Serves as main contact for mailing equipment technical service, repairs, preventative maintenance, and training.
• Inspects and operates Cecil College van utilized for shipping/receiving operations. Reports damages to the van to the Grounds Supervisor.
• Coordinates assistance from Grounds/Maintenance as needed for large deliveries requiring forklift service.
• Monitors updates to postal rates and regulations. Assists with identifying shipping methods that are most cost effective.
• Learns the College’s duplication operation and assists with duplication duties as needed.
• Assists Supervisor of Events and Auxiliary Services with event setup/breakdown and coverage as needed.
• Distributes directional signage for internal and external events in conjunction with the Supervisor of Events and Auxiliary Services.
• Provides training for back-up coverage.
• Assists other Facilities departments (Grounds/Maintenance) as assigned during any idle periods in distributions receiving operations.
• Serve on college-wide committees as needed.
• Other duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Education: High School Diploma or equivalent.

• Experience: At least 1yearwork experience in an office or retail environment required
  • Experience working in mailroom or distribution environment preferred.
  • Experience working in a college or university setting is preferred.
• Scheduling: Position may require evening hours and weekend hours as scheduled in conjunction with Supervisor.
  • This position supports Cecil College’s main campus in North East, MD and its additional location in Elkton, Md. Travel between these locations is required. Valid Driver’s License and satisfactory driving record. This position operates a college vehicle on campus as well as travel to and from various locations.
• Proficiencies: Proficiency with Microsoft Office products including Outlook, Word and Excel.
• Excellent organizational skills and attention to detail. Good oral and written communication skills. Ability to work well with others throughout the campus community.

Physical Demands:

Must be able to lift and move up to a maximum of 50 pounds. The physical activity of this position includes, but is not limited to: climbing, walking, stooping, kneeling, crouching, reaching, standing, pulling, lifting, grasping, twisting and sitting and driving a college vehicle.

Work Environment:

The worker will be exposed to inside and outside environmental conditions. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving.

General Benefits: