About Us:

Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.

Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware.

With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non-credit students. Cecil offers associate degrees, certificate programs and non-credit classes. Cecil offers a variety of associate degree and certificate programs.

Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status.

Employees of Cecil College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia.
Applicants must be currently authorized to work in the US, as the College does not offer Visa sponsorships.

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JOB SUMMARY:

This position reports to the Registrar and is responsible for the credit and non-credit registration operations of Cecil College. The Assistant Director of Records and Registration provides daily supervision and guidance to the part-time staff (six to eight) and student workers regarding all registration issues. This position includes responsibility for compliance with institutional policies and procedures, and also with adherence to state and federal compliance standards. The Assistant Director of Records and Registration is expected to provide effective and timely communications, excellent (internal and external) customer service, and improvement of office procedures.

ESSENTIAL JOB FUNCTIONS:

• Supervises the daily operations of the Records and Registration Offices to include staff scheduling, training, mentoring, and guidance for multiple sites
• Provides direct service to students and community members who wish to register for courses or programs.
• Assists with the maintenance of institutional compliance related to FERPA.
• Provides assistance in compiling reports and responding to queries pertaining to institutional, state, and National Student Clearinghouse reporting.
• Prepares student files for auditing purposes and updates information for related state reporting.
• Coordinates and facilitates data reconciliation related to student records.
• Facilitates technology upgrades needed to enhance and continuously improve the student registration and records system.
• Assists with training departmental staff on all system upgrades related to records and registration in the Student Information System and the student portal.
• Oversees the use of specific database software including Diplomas on Demand, DocStar, and Colleague.
• Facilitates and maintains graduation applications, final audits, and the printing and delivery of diplomas.
• Prepares graduation reports.
• Updates and maintains accurate degree audit information in all applicable databases.
• Processes transcript evaluations in the Student Information System in an accurate, consistent, and timely manner.
• Assists the Registrar in the preparation of the online College Catalog.
• Ensures that student files are in compliance with the Records and Retention Disposal Schedule.
• Facilitates the processing of withdrawals, grade changes, program changes, and all forms related to records and registration.
• Builds,deletesandupdatesmajorsinColleague.Student Information System
• Oversees enrollment verification for the Amazon Career Choice Program.
• Manages daily operations of the Records and Registration Offices to include staff scheduling and training for multiple sites.
• Acts as a college representative on external committees, as requested.
• Participates in college committees as appropriate.
• Handles other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelor’sdegreerequired.Master’sdegreepreferred.Courseworkinbusiness, communications, or higher education administration preferred.
• Four years experience in a higher education setting required. Strong working knowledge of basic software applications to include word, databases, and spread sheets. Evidence of customer services experience preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Professional experiences should reflect progressively more responsible authority for the management of tasks, projects and special assignments. Preferred experiences will include office management within a student services function in a community college system.
• A strong working knowledge of integrated student information software is required (i.e. Jenzabar, SCT Banner, Datatel).

SCHEDULING REQUIREMENTS:

Varied work schedule during critical periods, sometimes requiring evening, Saturday, and Sunday work hours, dependent on the needs of special events. Due to the need of interaction with students, employees, and the college community, this position requires in-person presence. This position is eligible for telework.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.

WORK ENVIRONMENT:

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving. Periodic travel between college locations and State meetings.

General Benefits:

Cecil College offers full-time employees a comprehensive benefit package offering medical, dental and vision coverage for employee and eligible dependents; generous annual, sick and personal leave; 19 paid holidays; tuition assistance and tuition waiver based on eligibility guidelines; opportunity to enroll in retirement accounts (403B or Maryland State Retirement System based on eligibility guidelines); voluntary retirement account with TIAA or Fidelity, employee paid short term disability, employer provided basic life insurance and accidental death insurance, and employee paid voluntary life insurance, access to Fitness Center, and library. For more information Employee Benefits | Cecil College

Salary: This is an exempt position (not overtime eligible); Grade 117 (pay scale:$64,093-103,029). Based on the budget, the salary for the position will be $72,000-$74,000. Applicants' initial salary placement is based on internal equity and relevant candidate experience.

Based upon the budgeted hours of a position, contribution to the Maryland State Retirement Pension System may be required.

*We are committed to ensuring equal opportunity and non-discrimination in all hiring and employment practices. Cecil College will not discriminate against any individual by reason of race, color, national origin, ancestry, age, religion, disability, sex, sexual orientation, gender identity and expression, genetic status, genetic information, veteran status or any other status protected by federal, state or local laws.