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Office Manager

Administrative | Hybrid in Kensington, MD | Full Time

Job Description

About Us:

Casaplex is a Kensington, MD based company that designs, builds and supports integrated technology solutions for corporate offices, fitness studios, hospitality, education and high-end residential applications.

To achieve our objectives, we focus on three simple things: (1) Hiring and developing great people, (2) Delivering carefully engineered solutions, and (3) Turning our clients and employees into lifelong raving fans. We offer all the standard benefits, including health and dental, paid time off, 401k with company match and a great working environment filled with energetic, team-oriented people.


Summary:

Casaplex is looking for a rockstar Office Manager/Administrator who can assist the executive team in cultivating the culture of the company and be the CEO’s right hand. The Office Manager/Administrator is responsible for many facets of the business and is an extension of the Executive Office. The ideal candidate is assertive, highly detail-oriented, motivated self-starter, organized with excellent leadership and communication skills; has a passion for excellence and values education, integrity, innovation and success.


Responsibilities Include:

  1. Strategic Support: Build and maintain positive relationships with key internal and external contacts, including clients, vendors, and partners. Provide high-level administrative support to executives, ensuring efficient operations and clear communication.
  2. Operational Excellence: Manage the day-to-day operations of the office, including scheduling meetings, maintaining calendars, and overseeing administrative workflows.
  3. Communication Hub: Streamline internal communication by filtering and prioritizing messages, managing tasks and deadlines, and keeping all staff informed. Draft clear and concise internal and external communications as needed.
  4. Project Management: Coordinate and oversee administrative projects, ensuring timely and successful completion.
  5. Travel Management: Arrange and manage travel itineraries, logistics, and expense reports for staff (depending on the role).
  6. Facility Management: Oversee office supplies and equipment, ensuring a well-maintained and organized work environment (depending on the role).

Requirements

  • A minimum three years of office management/administrative experience.

  • Self-starter with a high degree of energy and careful attention to detail. Strong sense of initiative and a process-improvement mindset.

  • Highly flexible, creative problem solver, with a strong ability to multitask.

  • Excellent oral and written communication skills.

  • Strong interpersonal skills.

  • Execute and exhibit good judgment. High level of professionalism.

  • Superb organizational and time-management skills.

  • Excellent computer skills; proficient in Google Workspace preferred.

  • A demonstrated ability to plan effectively, but the flexibility to handle the unexpected.

  • High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and to prioritize own work on multiple projects.


To Apply

To apply, please send a resume and a cover letter highlighting your unique qualities, experiences, and background.