Records - Civil Supervisor

EXPECT THE BEST

Be a part of an Agency rich with experience where you can pursue your passion.

Apply below with the Canyon County Sheriff's Office

THE FOLLOWING ADDITIONAL FORMS ARE MANDATORY FOR ALL RECORDS-CIVIL SUPERVISOR. Application will be considered incomplete IF NOT SUBMITTED.

You will be directed to upload these completed documents when completing the application.

• Proof of education copy – Applicants must provide GED, high school and or college transcripts.
• Complete and Upload the following forms: Additional Paperwork for Non-Commissioned
  • The Authorization to Release needs to be notarized; we can provide that service for you in our HR office, if needed. You must be present at the time of signing with a valid Photo ID.

(Hourly: $34.00 -$40.46 DOE; $70,720 -$84,156/Annually)

Plus a Generous Benefit Package!!

APPLICATION PERIOD ENDS: November 7, 2024, 4:00pm

Job Summary

This position supervises the records and civil sections of the Sheriff’s office. Overseeing all records, public information requests, file management, accuracy of data entry and civil process verification. This position also manages the production, analysis and accuracy of data related to reports/citations providing recommendations for allocations of office resources. The work is performed under the general direction of a Sheriff’s Lieutenant, but work is performed independently with latitude for the exercise of independent judgement and discretion in carrying out the responsibilities of the job under the Sheriff’s Office Standard Operating Procedures. Work in this class is performed in a general office environment.

Key Responsibilities:

· Supervision and Training

o Ensure data entry verification, records requests, civil processes, money management, and file management are executed correctly

o Train staff on procedures and systems

o Coordinate, monitor and assign schedules and tasks of staff

o Evaluate staff performance and provide feedback

· Records/File and Data Management

o Administer and maintain effective records and file management systems

o Verify data submission for federal crime reporting systems (Uniform Crime Reporting, National Incident-Based Reporting System, Spillman System)

o Respond to information requests from law enforcement agencies, county offices, and the public

· Statistical Modeling, Research and Reporting

o Develop statistical models for various projects and converts raw data into meaningful statistical form

o Prepare statistical crime-related reports and presentations using graphs, charts, tables and written formats

o Works with Command staff and unit supervisors on planning projects, including report analysis, scheduling and budget projections

o Reviews crime statistics

· Other Duties

o Performs all work duties and activities following County and Sheriff’s Office policies, procedures, and safety practices

o All other duties as assigned

Qualifications

Skills and Abilities

· Expertise in law enforcement records and civil process procedures

· Proficient in statistical analysis methods for law enforcement

· Knowledge of supervisory policies for training and evaluation

· Effectively manage the records and civil sections of the Sheriff’s Office

· Present numerical information in statistical form using charts, graphs and other methods

· Respond appropriately to public inquiries and present a positive public image

· Use logical and creative thought processes to develop solutions according to written specifications and or oral instructions

Special Qualifications

· Must successfully complete a background investigation, including a polygraph examination, through the National Crime Information Center (NCIC).

Education and Experience

· High school diploma or GED equivalency; and a Bachelor’s Degree in statistical analysis is preferred

· Four (4) years general work experience performing data research, technical processes or other related experience

Essential Physical Abilities

· Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly

· Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information

· Visual acuity, with or without an accommodation, to read instructions, review and organize documents

· Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks

· Ability to lift 20 lbs.

Disclaimer:

To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.

Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.