Magistrate Administrative Asst/Court Clerk III *IN-HOUSE ONLY*
Clerk of the Court | Caldwell, ID | Full Time
**This is an IN-HOUSE ONLY posting**
Must have at least 2 years of Court or Legal Experience
$18.58/Hour | $38,650/Annual
Those interested in applying must submit a Cover Letter, Letter of Interest and current Resume
CLOSING: 2/25/21 @ 3:00PM
General Statement of Duties
Performs administrative and secretarial duties assisting Magistrate Court judges, as assigned; performs related work as required.
This position performs complex legal administrative, secretarial, and clerical duties assisting assigned Magistrate Court judges. Duties include scheduling, calendaring, and preparing legal documents. The work is performed under the supervision of the Director of Court Operations. The principal duties of this class are performed in a general office environment.
Examples of Work (Illustrative Only)
Essential Duties and Responsibilities (may vary with specific positions):
- Prepares and maintains court schedule and calendars for assigned judges and related court personnel;
- Prepares and maintains daily, weekly, and long-term court calendars of hearings, trials, and all related court proceedings and deadlines, including giving notice to the parties involved;
- Ensures daily court schedule is publicly posted;
- Prepares and maintains schedules and appointments for individual judges, as assigned;
- Pulls, prepares, and distributes files of scheduled cases and related legal documents to judges, attorneys, and other court personnel;
- Answers inquiries and provides information on scheduling and other court proceedings to the public, attorneys, court personnel, law enforcement agencies, and other interested and affected parties;
- Transcribes and prepares legal documents including, but not limited to, court orders, memorandum decisions, hearing notices, findings, calendars, correspondence, and related documents;
- Coordinates court-ordered mediation activities;
- Provide administrative services for Problem Solving Courts;
- Takes and transcribes dictation for court orders, decisions, correspondence, and related documents;
- Prepares marriage licenses and schedules marriage appointments;
- Opens, logs in, and distributes mail;
- Prepares travel vouchers;
- Monitors and maintains office supplies;
- Performs similar duties for other judges, as needed;
- Performs all work duties and activities in accordance with County and Court policies, procedures and safety practices.
Other Duties and Responsibilities
- Performs other related duties as required.
Knowledge, Skills and Abilities
- Court and related judicial system operations, processes, procedures, methods, terminology, and policies;
- Applicable federal, state, and local Court statutes, codes, and ethical standards;
- Customer service procedures, techniques, and objectives;
- Operation of standard and specialized office equipment;
- Operation of a multi-line telephone system;
- Operation of a personal computer and job-related software;
- Preparation and maintenance of records, files, reports, court calendars, and schedules;
- Transcription and preparation of court and legal documents, findings, orders, correspondence, and
- English grammar, spelling, punctuation, and composition;
- Current office practices and procedures.
- Work cooperatively and constructively with fellow workers and members of the public to provide public service of the highest quality and quantity;
- Follow oral and written instructions;
- Type 50 wpm with accuracy;
- Prepare and maintain court schedules and calendars;
- Maintain and prepare files, records, reports, databases, and correspondence;
- Review files and determine their content and completeness and perform follow up work as needed;
- Prepare court and legal documents, following a prescribed format to ensure accuracy and compliance with legal requirements and standards;
- Take and transcribe dictation;
- Operate standard office equipment, a personal computer, and program applications appropriate to assigned duties;
- Establish and maintain effective working relationships with judges, the public, supervisory personnel, attorneys, court personnel, local elected and appointed officials, and other County employees under occasionally stressful conditions;
- Communicate effectively both orally and in writing;
- Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
- Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
- Perform time management and scheduling functions, meet deadlines, and set project priorities;
- Work well under pressure and maintain a calm and professional demeanor, under stressful or adversarial conditions;
- Maintain individual and Court confidentiality;
- Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
Acceptable Experience and Training
- High school diploma or GED equivalency is required and advanced secretarial or business office training is preferred; and
- Three (3) to five (5) years experience as a Judicial secretary preferred or experience in a legal environment is required; or
- Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
- Must successfully complete a background investigation through the National Crime Information Center (NCIC).
Essential Physical Abilities
- Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;
- Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, prepare, and organize documents and files; Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and standard office equipment;
- Sufficient personal mobility, agility, strength, and physical reflexes, with or without reasonable accommodation, which permits the employee to lift up to 25 pounds, sit and work at a keyboard for an extended period of time, and work in an office environment.
Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.