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Legal Assistant I - Criminal Division

Prosecuting Attorney | Caldwell, ID | Full Time

Job Description

Compensation:  $40,338.00 - $52,097.00 Annually DOE ($19.3933 - $25.0466 Hourly DOE)

Application Period Ends:  5/20/2022 3:30 p.m. MST


General Statement of Duties

Performs secretarial and office duties to support the functions of the Prosecuting Attorney’s Office, which may include providing reception and customer service for in-person and telephone contacts, or collecting and processing incoming evidence, reports, and media for case initiation; assisting the elected Prosecuting Attorney in performing all of the statutory and constitutional functions of the Office; performing related work as required.  

 

Classification Summary

This is a support position with varying duties depending on job assignment. Duties may include responding to in-person and telephone questions; logging relevant calls for cases; preparing daily and weekly calendars; processing mail; maintaining case management systems; opening files; receiving, logging, and processing evidence, reports, and media from law enforcement agencies, attorneys, victims, and witnesses, and distributing to the appropriate parties; typing and preparing letters and legal documents using various software applications in a paperless environment; entering data into county, department, and court systems and applications; keeping case records, logs, ledgers, dockets, and schedules; and working within Office-specific processes and procedures. This position requires a high level of initiative, the ability to deal with challenging customer service situations and complete required tasks with minimal direct supervision. Employees are assigned specific ongoing work assignments which may require fast-paced processing of time-sensitive documents. The work is performed under the direct supervision of the Administrative Supervisor. The principal duties of this class are performed in an office environment.

 

Examples of Work (Illustrative Only)

Essential Duties and Responsibilities:

  • Works closely with supervisors and attorneys to ensure case needs are met correctly, accurately, and on schedule;
  • Answers and screens incoming calls; fields and directs all levels of legal questions, refers to supervisors or attorneys as necessary; connects calls to appropriate parties;
  • Provides information to the public and/or law enforcement officers regarding subpoenas, court events, etc.;
  • Receives, logs, scans, prioritizes and distributes incoming mail, faxes, and court documents; routes to appropriate personnel and/or case file;
  • Files documents with the court and distributes all in-house documents;
  • Organizes and prepares daily and weekly calendars;
  • Maintains case management systems;
  • Operates standard office equipment, including a computer, and operates and maintains specialized office and case data entry and tracking systems along with related equipment;
  • Opens screening, felony, misdemeanor, and infraction cases; logs in all supplemental evidence;
  • Ensures that all incoming reports and evidence are filed in the appropriate case files; updates and reorganizes files as needed;
  • Informs witnesses and other involved parties of case settlement or rescheduling;
  • Communicates with law enforcement personnel and probation officers as needed;
  • Prepares any and all pleadings relevant to a criminal prosecution case including, but not limited to, charging documents, discovery pleadings, exhibits, and/or post-sentencing pleadings.
  • Performs computerized case management system research, development, and implementation duties;
  • Monitors calendar/schedule for required court appearance by attorneys and assists in meeting case deadlines and court dates;
  • May support Specialty Courts including attending staffing and court with the attorney, taking notes and researching information, serving as a contact person for these courts, participating as a member of the Restorative Justice Board, and/or acting as a liaison between the Prosecutor’s Office and court personnel;
  • May perform legal support for confidential Grand Jury, prepare specialized pleadings, communicate with jurors, or perform specialized case management;
  • Performs all work duties and activities in accordance with County and Office policies, procedures, and safety practices;
  • Performs other related duties as required.

 

Knowledge, Skills and Abilities 

Knowledge of:

  • Legal or other professional office practice and procedures including those related to customer service;
  • Prosecuting Attorney’s Office structure and assignment to correctly route calls and documents;
  • Court system, legal proceedings, legal terminology, and preparation of legal documents;
  • County structure and department responsibilities to field and direct inquiries;
  • Operation of standard office equipment, including computers and job-related software;
  • Paperless office processes;
  • Appropriate handling of confidential information;
  • Prosecuting Attorney’s Office and County policies and procedures.

 

Ability to:

  • Work cooperatively and constructively with management, co-workers, and members of the public to provide public service of the highest quality;
  • Address and resolve difficult and challenging situations, both in person and over the telephone;
  • Provide professional customer service to co-workers, the public, court personnel, law enforcement, and County elected officials and personnel;
  • Perform legal secretarial or support duties involving legal terminology and formatting;
  • Operate standard office equipment, including computers using program applications appropriate to assigned duties;
  • Maintain confidentiality of information and records;
  • Respond appropriately to public inquiries and provide professional customer service;
  • Maintain records efficiently and accurately;
  • Research and prepare clear and concise reports;
  • Establish and maintain effective working relationships with other County employees, supervisory personnel, elected officials, and the public even under stressful conditions;
  • Communicate effectively both orally and in writing;
  • Work independently with limited supervision;
  • Cross-train to other specializations to offer assistance and support as needed within the Office;
  • Perform multiple tasks simultaneously, including handling interruptions;
  • Complete tasks in a timely manner;
  • Perform time management and scheduling functions, meet deadlines, and set project priorities;
  • Use logical and creative processes to develop solutions according to written or oral instructions.

 

Acceptable Experience and Training

  • High school diploma or GED equivalency required;
  • Advanced office, business, or secretarial training preferred;
  • Legal Assistant II classification requires at least the equivalent of one (1) years’ experience in a legal services environment;
  • Legal Assistant III classification requires at least the equivalent of two (2) years’ experience in a legal services environment;
  • Legal Assistant IV classification requires at least the equivalent of three (3) years’ experience in a legal services environment;
  • Any equivalent combination of experience, training, and education which provides the knowledge and abilities necessary to perform the work.


Special Qualifications 

  • Must successfully complete a background investigation through the National Crime Information Center (NCIC).

 

Essential Physical Abilities

  • Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;
  • Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, review and prepare a variety of written and text materials, file them in prescribed order, and organize documents and materials;
  • Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and other office equipment and file documents;
  • Sufficient personal mobility, agility, strength, and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a desk for an extended period of time.

 

EOE Statement

Canyon County is an Equal Opportunity Employer.  Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.