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Accounting Specialist

Auditor | Caldwell, ID | Full Time

Job Description

Applicants MUST include Resume and Cover letter

Wages/Salary: $21.30/hour | $44,320/annual

Position Closing Date: OPEN UNTIL FILLED

General Statement of Duties

Performs a variety of technical and accounting duties involved in the processing of payroll, tracking and balancing fixed assets and accounts payable; performs related work as required.  


Classification Summary

The principal function of an employee in this class is to assist payroll, and accounts payable; track fixed assets and unclaimed property, perform general clerical and accounting support duties and records maintenance, and provide customer service. An Accounting Specialist must possess accounting, clerical, and customer service skills; he/she acquires knowledge of Department functions through on-the-job experience and is a department-related specialist with a good working knowledge of Department policies and procedures.  The work is performed under the supervision of the Auditing Supervisor, although some latitude is granted for independent judgment using standard practices to resolve customer issues or correct procedures. The principal duties of this class are performed in a general office environment.


Examples of Work (Illustrative Only)

Essential Duties and Responsibilities:

  • Tracks fixed assets and unclaimed property as required;
  • Processes and maintains computerized account balances and related information;
  • Provides general clerical and accounting assistance;
  • Answers incoming phone calls, answers questions and inquiries, provides specific information about accounts, and provides referrals to other departments or staff as needed;
  • Assists customers and vendors with Department procedures and explains Department procedures/policies/programs to customers and resolves customer concerns;
  • Prepares, distributes, and maintains a variety of documents, records, correspondence, log sheets, applications, and related documents;
  • Maintains files, logs, and other records;
  • Completes special research assignments;
  • Monitors customer account collections, including maintaining logs, correspondence, and payment records;
  • Provides data entry services, faxing, typing, and filing in support of Department functions;
  • Assists payroll, accounts payable and receivables as necessary;
  • Performs all work duties and activities in accordance with County policies, procedures, and safety practices.


Other Duties and Responsibilities

  • Performs duties in County Clerks areas as required;
  • Performs related duties as required.


Knowledge, Skills and Abilities

Knowledge of:

  • Operation of standard office equipment, including a personal computer and job-related software applications (MS Word and Excel);
  • Customer service procedures, techniques, and objectives;
  • English grammar, spelling, and punctuation;
  • Current office practices and procedures;
  • Working knowledge of GAAP;
  • Analytical and math skills for research, reconciliation of general ledger accounts and financial reports;
  • Accounting, bookkeeping, and cash handling record keeping practices and procedures;
  • Applicable federal and state laws and regulations pertaining to 1099 administration and W-2 reporting;
  • Account collection procedures.


Ability to:

  • Work cooperatively and constructively with fellow workers and members of the public to provide public service of the highest quality and quantity;
  • Follow written and oral instructions;
  • Learn Department functions thoroughly to provide general information and explain detailed Department processes and procedures;
  • Perform work accurately, with considerable attention to details;
  • Learn and explain regulatory compliance issues related to the assigned Departments function;
  • Maintain records efficiently and accurately and to prepare clear and concise reports;
  • Research information and data and prepare reports;
  • Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
  • Perform duties accurately and efficiently under time sensitive deadlines;
  • Respond courteously to customer and vendor inquiries, which are sometimes controversial or adversarial;
  • Work well under pressure;
  • Operate standard office equipment and a personal computer including program applications appropriate to assigned duties;
  • Maintain effective working relationships with other County employees, supervisory personnel, elected and appointed officials, vendors, and the public;
  • Communicate effectively both orally and in writing.


Acceptable Experience and Training

  • High school diploma or GED equivalency is required with coursework in accounting, bookkeeping, or related field preferred; and
  • Three (3) years accounting or bookkeeping experience is required; or
  • Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.


Special Qualifications

  • Proficiency in Ten- Key, MS Word and Excel required;
  • Must successfully complete a background investigation through the National Crime Information Center (NCIC).


 Essential Physical Abilities

  • Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively on the telephone and in person;
  • Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, prepare and review documents and process them in a prescribed order, and organize documents and materials;
  • Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer, ten-key, and standard office equipment;
  • Sufficient personal mobility, flexibility, agility, strength, and balance, with or without reasonable accommodation, which permits the employee to work in an office environment.


EOE Statement

Canyon County is an Equal Opportunity Employer.  Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.