Brilliant Corners

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Program Assistant- IECLS

Housing for Health | Ontario, CA | Full Time

Job Description

Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to California’s most vulnerable individuals, with an emphasis on those transitioning from, or at risk of, homelessness or institutionalization. We develop, own and manage multi-family supportive housing and licensed residential care homes, and implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veterans’ services and health care sectors. 

 

In short, we do good work.

 

We have offices in San Francisco and Los Angeles, currently have 170 staff and are growing daily. We’re looking for inspired, talented people who want to be part of a team that’s affecting profound change and is having fun doing it.

 

Position Summary

 

The essential functions of the Program Assistant include Administrative and Program Support, Bookkeeping, and Office Management.  The Program Assistant will work under the guidance of the Program Manager as a vital team member.

Responsibilities

Program Administration

  • Program evaluation support (data collection, entry, and analysis)

  • Help maintain an organized structure in the office.

  • Develop and maintain files, binders, and other records, and manage documents and information systems to ensure objectives are achieved

  • Support meetings and special occasions by scheduling, preparing mailings, assembling materials, and arranging for refreshments.

  • Compose and type routine correspondence and reports.

  • Distribute mail, greets visitor, ascertain nature of business and refer to appropriate staff member and/or department.

  • Serve as first point of contact for the program in maintaining courteous and professional communication with clients, consultants, vendors, and representatives of other companies.

  • Assist in preparation of mailings, newsletters, brochures, grant applications, holiday letters, and other communication as directed.

  • Order and maintain office supplies and inventory.

  • Support Program Manager as requested

Accounting

  • Maintain vendor details and proper coding

  • Prepare check requests for all program activities

  • Prepare payments via check; ensure adequate documentation and approvals

  • Coordinate accounts payable for remote staff

  • Verify expense reports, credit card charges, and underlying receipts

  • Generate invoices based on contract schedule and rates

  • Record check deposits and coordinate deposits with accountants

  • Follow up on collections as needed

Mindsets

  • You're a people person.  You enjoy providing great person-centered customer service to a diverse population. You like people and they like you.
  • You are a "details" person. You take pride in your work. To you, getting the details right is essential to a good outcome. 
  • Your middle name is problem-solver. You exhibit good judgment and demonstrate great problem-solving ability with a commitment to innovative solutions.
  • You're a hungry learner. You enjoy constantly taking in new information and are committed to continuous learning about the world and the work around you.
  • You thrive in a dynamic environment. You're at ease with rapid change and are flexible to adjust to the changing needs of your clients. You enjoy working collaboratively but are also able to get things done on your own. You possess a positive, can-do attitude.  

Professional Experiences

Qualified candidates will hold a B.A. and a minimum of 2 years of experience in paid employment as an office manager/bookkeeper or in a directly related position. Candidates should demonstrate:

 

  • Experience with office systems, including administration, human resources, finance and technology
  • Fluency with standard office technology, including databases, and the capacity to quickly master new technology, as needed

Knowledge, Skills and Ability

 

  • Effective communication with colleagues in a diverse, human centered work environment
  • Capacity to handle multiple projects, deadlines and complex tasks in a fast-paced setting along with attention to detail, persistence and follow through
  • Strong verbal and written communication skills

  • Strong interpersonal skills

  • Careful attention to detail

  • Strong time-management skills and awareness of critical deadlines

  • Ability to manage multi-task projects under deadline pressure

  • Excellent critical thinking and problem-solving skills

  • Basic mathematical reasoning skills

  • Ability to work independently and as a member of project teams

  • Familiarity with Salesforce, Box, Intaact strongly desired

  • Proficiency in Microsoft Word, Microsoft Excel, and other typical office software programs

  • Experience with supportive housing, special needs housing, or housing and services strongly considered but not required.

 

 

Position Details

Location:                    Ontario

Start date:                  Immediately

Compensation:          $16.83-$19.25, DOE

Status:                       Non-exempt, full-time

Benefits:                    Health, dental, vision, retirement match, long-term disability, life insurance, flex spending, commuter plan, sick leave and vacation pay

Reports to:                Program Manager       

Travel required:         None

Brilliant Corners does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.