Housing Services Program Coordinator
The Avenue | San Francisco, CA | Full Time
Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to California’s most vulnerable individuals, with an emphasis on those transitioning from, or at risk of, homelessness or institutionalization. We develop, own and manage multi-family supportive housing and licensed residential care homes, and implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veterans’ services and health care sectors.
In short, we do good work.
We have offices in San Francisco and Los Angeles, currently have 130 staff and are growing daily. We’re looking for inspired, talented people who want to be part of a team that’s affecting profound change and is having fun doing it.
Location: San Francisco
Start date: Immediately
Compensation: $20 per hour
Status: Non-exempt, full-time
Benefits: Health, dental, vision, retirement match, long-term disability, life insurance, flex spending, commuter plan, sick leave and vacation pay
Reports to: Program Managers
The essential functions of the Program Coordinator include Administrative Support, Bookkeeping, and Office Management support. The Program Coordinator will work for multiple programs in the Housing Services Department and report directly to the Program Manager of The Avenue. As Administrative Support, you will be a vital member of our Housing Services team.
- Maintain vendor details and proper coding
- Prepare payments via check; ensure adequate documentation and approvals
- Coordinate accounts payable for remote staff
- Verify expense reports, credit card charges, and underlying receipts
- Generate invoices based on contract schedule and rates
- Record check deposits and coordinate deposits with accountants
- Follow up on collections as needed
- Help maintain an organized structure in the office
- Develop and maintain files, binders, and other records, and manage documents and information systems to ensure objectives are achieved
- Support meetings and special occasions by scheduling, preparing mailings, assembling materials, and arranging for refreshments
- Compose and type routine correspondence and reports
- Distribute mail, greets visitor, ascertain nature of business and refer to appropriate staff member and/or department
- Scan and file invoices and otherwise assist in basic accounting-related functions
- Perform special assignments, studies, and routine administrative functions as directed
- Maintain courteous and professional communication with clients, consultants, vendors, and representatives of other companies
- Assist in preparation of mailings, newsletters, brochures, grant applications, holiday letters, and other communication as directed
- Attend groundbreakings, dedications, special events, in-services, continuing education and meetings as required
- Use computer terminal to enter and retrieve information from the file server, send e-mail to staff, perform research on the Internet
- Order and maintain office supplies and inventory
- Maintain order and cleanliness of front office, break room and supply room
QUALIFICATIONS AND CONDITIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualified candidates will hold a B.A. and a minimum of 2 years of experience in paid employment as an administrative assistant/bookkeeper or in a directly related position. Candidates should demonstrate:
- Experience with office systems, including administration, human resources, finance and technology
- Fluency with standard office technology, including databases, and the capacity to quickly master new technology, as needed
- Effective communication with colleagues in a diverse, human centered work environment
- Capacity to handle multiple projects, deadlines, and complex tasks in a fast-paced setting along with attention to detail, persistence and follow through
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Strong verbal and written communication skills
- Strong interpersonal skills
- Careful attention to detail
- Strong time-management skills and awareness of critical deadlines
- Ability to manage multi-task projects under deadline pressure
- Excellent critical thinking and problem-solving skills
- Basic mathematical reasoning skills
- Basic understanding of at least some aspects of housing development and/or construction project management
- Ability to work independently and as a member of project teams
- Proficiency in Microsoft Word, Microsoft Excel, and other typical office software programs
- Valid California Driver’s License
- Experience with supportive housing, special needs housing, or housing and services for persons with developmental disabilities strongly considered but not required.
EDUCATION and/or EXPERIENCE
Qualified candidates will hold a B.A. and a minimum of 2 years of experience in paid employment as an office manager/bookkeeper or in a directly related position. Experience in affordable housing development or supportive housing preferred. Equivalent experience in related affordable or supportive housing disciplines, or in real estate development, or related fields will be considered. Applicants with an equivalent combination of education and experience in these or related areas will also be considered.
Strong verbal and written communication skills. Ability to read, analyze, and interpret common technical publications, financial reports, and legal documents. Ability to write reports and funding applications that conform to prescribed style and format. Ability to effectively present information to top management, boards of directors, and public groups.
Ability to calculate figures and amounts such as interest, proportions, percentages, area. Ability to apply basic math and geometry concepts to practical situations. Proficiency with Microsoft Excel and ability to use a financial calculator.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical, diagram, and written form and to deal with multiple abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS
A valid, clean CA driver’s license and a personal insured vehicle are required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
This position requires occasional attendance at board meetings, community meetings, funding workshops, and other events in the San Francisco Bay Area. Occasional attendance at events outside the San Francisco area, including BRILLIANT CORNERS events in Los Angeles, may also be required.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.
Brilliant Corners is a 501(c)3 nonprofit public benefit corporation whose mission is to provide affordable, community-based supportive housing for individuals with disabilities including developmental disabilities, physical disabilities, chronic medical conditions, mental health diagnosis, etc., with a primary focus on persons transitioning from institutional settings and homelessness. Founded in 2004, Brilliant Corners’ programs include development, property management, property-related tenant services, and clinical case management. For more information please visit us at www.brilliantcorners.org
BRILLIANT CORNERS is committed to the implementation of an Affirmative Action Policy and the Americans with Disability Policy in its recruitment selection and placement of all personnel and is an Equal Opportunity Employer.