Administrative Assistant

We are looking to hire an experienced Administrative Assistant to join our team. The Administrative Assistant will thrive in a fast-paced office environment demonstrating strong analytical, oral/written communication, problem-solving, research, and time management skills. You will provide daily on-site administrative support to the unit employees.

Responsibilities 

• Management of incoming calls in a professional and courteous manner.

• Forward phone inquiries to the appropriate staff members.

• Greet visitors and clients.

• Administrative support: Filing, receiving/sending mail, draft letters, handle inbound & outbound letters.

• Organization of meetings.

• Planning of office events, booking travel arrangements for managers.

• Reply to general information requests from prospects and customers with accurate information.

• Processing various accounting information.

• Management of billing (customer/supplier) and of non-food bills.

• Recording and transmission of information.

• Management of employee absence information.

• Management of daily attendance sheets or timesheets.

• Process HR administration tasks (onboarding documents, data transmission to the HR team, coordination with payroll department).

• Communication of relevant information to management.

• Monitoring compliance with HR procedures.

Requirements 

• At least 1 year of Administrative Support experience

• Advanced level of proficiency in all Microsoft Office Suite (Word, Excel, Outlook).

• Strong English speaking and writing skills

• Attendance, diligence, punctuality, and reliability

• Ability to adapt to a fast-paced environment