Invoicing Clerk

Primary Responsibilities and Duties

Invoice and Credit Note Processing:

· Generate invoices for all orders to customers and other SimpliFine outlets.

· Capture orders and generate order confirmations

· Generating and issuing invoices to customers.

· Maintaining records of sent invoices.

· Post and issue all approved credit notes

Data Entry and Accuracy:

· Entering invoice data into the company's accounting system.

· Maintaining accurate and up-to-date records of invoices.

· Ensuring data accuracy and completeness of all documents.

Discrepancy Resolution:

· Receive all Proof of Delivery (PoDs)

· Check and identify any discrepancies and refer discrepancies for resolution.

Record Keeping:

· Maintaining historical records by filing documents e.g Invoices, PoDs and other relevant documents

· Retrieve filed documents when required

Customer Service:

· Communicating with customers and internal departments to resolve issues

Other Tasks:

· Generating sales data reports including invoice reports.

· Supporting financial staff and auditors.

· Any other duties as assigned by your supervisor.

Requirements

· Certificate level in a computing, accounting or relevant business field.

· A minimum of one years’ experience of invoicing in an FMCG environment.

· Exposure to an ERP environment preferably Navision.

· Knowledge of Microsoft Office.

· Attention to detail

· Excellent time management

· Good communication