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Administrative Assistant (part-time and remote)

Current Openings - Hiring Now! | Remote | Part Time

Job Description

About the Administrative Assistant role:

This opportunity has two facets, Account Services Coordinator and Personal Assistant. This individual will provide business support for our growing ecommerce agency in addition to providing some personal support to our President. The role offers wonderful flexibility being part time at roughly 10-15 hours per week and fully remote. 

Account Services Coordinator responsibilities:

  • Sign contracts and email the documents to new clients

  • Gather accounting information from new clients

  • Book flights, hotels and rental cars for the President

  • Register for four annual trade shows for employees, book hotels and restaurants

  • Research, book restaurants and order menus for various company events

  • Gather monthly travel expenses, dates, trip descriptions and destinations for employees working on the Smuckers account and enter the information onto a Client spreadsheet

  • Order and coordinate the shipment of gifts and food delivery for clients and employees 

  • Book meeting rooms nationwide

  • Compile receipts and create monthly expense reports

  • Add Customer Relationship Management (CRMs) and contact information to the Advantage Solutions system

  • Order business cards for employees

  • Add client logos to Google Slides

  • Organize the annual Secret Santa gift exchange

  • Order office supplies

Personal Assistant responsibilities:

  • Manage Airbnb and VRBO studio and apartment rentals, including but not limited to, scheduling cleaning and repairs and ordering supplies

  • Respond to Airbnb and VRBO bookings and inquiries within 24 hours, including on weekends and holidays

  • Create and email monthly rental cleaning schedules for the housecleaner

  • Create monthly Transient Occupancy Tax documents for the rental properties

  • Register for sports, classes and camps for the Grahams’ two sons and add to Google calendars

  • Schedule appointments (such as healthcare) or reservations for the Grahams and add to Google calendars

  • Research, schedule appointments and pay invoices for services performed by various vendors

  • Update multiple Google Sheets with expenses and receipts

  • Order home improvement parts

  • Order and coordinate the shipment of gifts and food delivery for friends

  • Create mailing labels for Holiday cards

  • Order a monthly prescription

Qualifications:

  • Must be authorized to work in the United States

  • Detail-oriented with strong organizational skills

  • Ability to manage multiple priorities and to proactively communicate any potential conflicts

  • Strong sense of urgency and responsiveness

  • Demonstrated patience and professionalism when interacting with both internal employees and external clients/partners.

  • Must have access to secure high-speed internet and phone

  • We operate on G-Suite (Gmail, G-Drive, Sheets, Presentations, Calendar, Drawings, etc); experience using G-Suite is a plus. At a minimum, must be adept at Excel, Word, and PowerPoint and willing to make the transition to G-Suite.

About Beekeeper Marketing:

Beekeeper Marketing was founded in 2007 to help great consumer packaged goods companies (grocery, pet, and health/personal care) reach their sales potential on Amazon. We are a full-service agency who partners with clients on the retail, marketing and supply chain portions of their Amazon Vendor and Seller Central businesses.  We are a subsidiary of Advantage Solutions, but still remain scrappy and entrepreneurial.  Our entire team of 70+ works remotely from our respective homes, but gets together often and keeps connected via Slack.