Description of Duties

Accounting + Financial Operations

• Reconcile all company accounts on a regular cadence (bank, credit cards, clearing accounts)

• Prepare accurate end-of-month financials in QuickBooks Online, including income statements and balance sheet updates

• Maintain and update the balance sheet, ensuring accuracy of assets, liabilities, and equity accounts

• Reconcile gift card balances and liabilities, ensuring alignment between ecommerce systems and accounting records

• Partner with the CEO and external accounting partners to support clean, timely month-end close processes

Accounts Payable + Cash Management

• Manage accounts payable through Bill.com, including invoice review, coding, approvals, and payment processing

• Perform weekly AP runs, ensuring vendors are paid accurately and on time

• Maintain vendor records, W-9s, and payment terms

• Communicate clearly and professionally with brand partners and vendors to resolve discrepancies as needed

Ecommerce + Sales Tax Support

• Manage sales tax payments via TaxJar, ensuring timely filing and payment

• Support ecommerce-related accounting needs, including reconciliation of Shopify payouts and fees

• Assist with maintaining clean financial data that supports our subscription and ecommerce operations

Qualifications

• 3+ years of experience in accounting, bookkeeping, or staff accountant roles (ecommerce experience strongly preferred)

• Hands-on experience with QuickBooks Online required

• Experience with Bill.com and sales tax platforms (TaxJar preferred)

• Highly organized with exceptional attention to detail — you notice when things don’t tie out

• Comfortable working independently while collaborating closely with leadership

• Trustworthy and discreet when handling confidential financial information

• Clear, friendly communicator with a calm, solution-oriented approach

• Enthusiastic about wellness, beauty, sustainability, and working with a values-driven brand

Bonus Points

• Experience with Shopify or subscription-based ecommerce businesses

• Interest in sustainable, mission-led companies

• A genuine love for systems, structure, and process improvement

Perks

• Generous employee discount on Beauty Heroes products

• A supportive, collaborative team that truly cares

• Opportunities to grow alongside an evolving, entrepreneurial business

• Participation in our sustainability and community initiatives

Working Conditions

This is a part-time, on-site position based at our Novato headquarters, working approximately 10–12 hours per week. This role is not remote. Work includes time at a desk, light administrative tasks, and occasional lifting of light boxes (up to 10 lbs).

Confidentiality

All Beauty Heroes employees are expected to maintain strict confidentiality regarding company operations, financial information, employee records, customer and partner data, and proprietary brand relationships.

Equal Opportunity Employer

Beauty Heroes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination of any kind based on race, religion, gender, age, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by law.