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Financial Administrator

Administration | San Francisco, CA | Full Time

Job Description

About Us:

Bartko Zankel Bunzel & Miller is a top-rated San Francisco boutique law firm. We specialize in national and international complex litigation and investigations as well as real estate and franchising transactions. We are a 45-lawyer firm dedicated to strategic cutting-edge representation of clients in California, nationally and internationally.

We are seeking a Financial Administrator with at least five years of current and relevant experience. The Financial Administrator is responsible for the day-to-day accounting, billing and financial functions of the Firm. This includes direct supervision and management of accounting staff. The Financial Administrator also leads or participates in projects, Firm committees and/or initiatives.

Responsibilities:

  • Manage all daily operations of the accounting department including supervising staff, and supporting them in the effective execution of their job responsibilities; serve as back-up to department staff; employee training.
  • Prepare, track and reconcile ledgers and budgets; work with Administration to develop and justify annual budget requirements and ensure cost effectiveness.
  • Prepare and post receipts, deposits, invoices, refunds, and other standard bookkeeping tasks; maintain records of all transactions.
  • Manage accounts payable and accounts receivables, including contacting delinquent accounts; adeptness in handling complex litigation billing as well as fixed fee billing.
  • Create and run financial reports on a monthly, quarterly and as needed basis; automate the profitability analysis with the billing and accounting system so that it may be determined by the CCA easily and at any time.
  • Work with firm leadership in calculating distributions of profit/bonuses on a semi-annual or annual basis and track data year-round.
  • Prepare company tax documents and collaborate with outside accountant.
  • Assist in payroll and serve as back-up as needed.
  • Maintain current knowledge of the accounting and billing program; train as needed; assess opportunities for improvement.
  • Evaluate, identify and resolve operational problems; develop and streamline operational efficiencies.
  • Perform other duties as assigned or requested by Administration to support the overall needs of the Firm.

Requirements: 

  • Five years of relevant industry experience required including basic understanding of GAAP accounting. Bachelor's degree in Accounting, Finance or a related field desired; CPA desirable.
  • Current knowledge of all regulations, requirements and laws; basic corporate tax knowledge including experience in directly collaborating with banks and outside accountants; thorough understanding of law firm accounts such as operating, trust, and retainer accounts.
  • Hands on experience with legal accounting and billing systems including e-billing; ability to handle multiple partners’ different billing practices and needs; experience with modeling prospective and actual alternative-fee arrangements.
  • Experience with timekeeper performance metrics and benchmarking; experience in preparing and presenting to firm leadership financial, productivity and realization reports.
  • Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions).
  • Ability to work independently with little supervision from the Executive Committee, but be receptive to oversight by Executive Committee.
  • Experience in contacting clients via telephone or email to resolve outstanding receivables.
  • High level of personal integrity, and the ability to professionally handle confidential matters and demonstrate the appropriate level of judgment and maturity.
  • Highly detail oriented; ability to problem solve and set priorities; strong time management skills.
  • Ability to sit for long periods of time, typing in front of a computer.

Please submit your resume to Sally Bondi.