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Event Project Director

Events | London, United Kingdom | Full Time

Job Description

About Us:

Banks Sadler is an international full service event management agency with a proven track record of delivering powerful global events services to both blue chip and SMEs.   Banks Sadler was recently acquired by American Express Global Business Travel (GBT) and as part of the overall Meetings and Events strategy we plan to combine efforts in the Event Management space to maximise the client portfolio and drive value.

Passionate and client focused, Banks Sadler’s multi-award winning services can be used as a single service or complete solution, we offer the full range of event and venue management services including event production, venue finding, event management, corporate travel and event software.

Operating out of London, York, Dusseldorf, Paris and New York every year we handle over 15,000 venue find bookings and 500 event management projects and save our clients an average of 31% against published prices because our £100m+ buying power means we drive down costs.

Purpose of the role:

Reporting to the Account Team Manager, this role provides a great opportunity for an experienced and commercially minded Event Project Manager.

The Event Project Director will have overall responsibility for the high quality delivery of client events from initial proposal through to final reconciliation.  You will work with the Account Team Manager to provide leadership, direction and support to the events team, whilst maintaining motivation and enthusiasm.  You will also be responsible for the development of client relationships in order to maintain and increase business opportunities in line with the account and company strategic objectives.


  • To oversee and monitor event project progress through the team
  • To monitor and maintain quality and adherence to processes, identifying and contributing to their improvement
  • To work closely with clients to build and maintain relationships with key stakeholders
  • Work closely with clients to establish clear event project briefs that meet and exceed objectives and expectations
  • At a senior level to be fully responsible for complex event budgets from conception through to reconciliation
  • To drive for excellence in customer service and quality delivery
  • Work with the Account Team to monitor progress against targets and profit margins
  • To proactively develop and manage supplier relationships and to actively seek cost saving opportunities
  • To cross sell company products and practices where possible and in line with client policy
  • To represent the company (and the wider group) as and when necessary or appropriate
  • Management of day-to-day operation of  projects and events, including: venue research, client site visits, budgeting, design & print, managing delegate registrations alone and/or alongside colleagues, briefing of and liaison with production department /AV company, client & delegate liaison, liaison with hotel, ground agents, travel department, suppliers, badging, delegate packs, on-site staff arrangements, reconciling all accounts
  • Preparation of proposals to clients
  • Participating in pitches to new clients – including presentations
  • Management of complex event databases, etc
  • Handling clients, presenting to clients and developing client relationships
  • Supporting the project team, coaching and developing junior level members of the team
  • Assisting Account Team Manager with resourcing of project teams and allocating tasks and duties
  • Checking teams work, taking new enquiries , trouble-shooting and ensuring internal processes and procedures are adhered to
  • Any other tasks required by the Account Team Manager


  • Relevant event experience with management responsibilities
  • Educated to degree level/professional qualification or qualified by experience
  • Agency experience is desirable, although not essential
  • Proven experience in logistics and delegate management
  • Experience in the IT, financial or pharmaceutical sectors is desirable
  • Experience of leading and contributing to pitches – including excellent presentation skills
  • Excellent organisational skills
  • Experience of mentoring and developing more junior level employees
  • Excellent communication and interpersonal skills
  • Ability to think at a strategic level
  • Ability to work under pressure and work to tight deadlines
  • Numerate and experienced at managing complex budgets, preparing spreadsheets, costings etc
  • Able to work on own initiative and also as a key team member
  • Exceptional accuracy and attention to detail
  • A’ can do’ attitude and solution orientated
  • Good keyboard and computer skills (MS Word, Excel, Outlook, Access)
  • Languages are not necessary, but would be helpful


  • Flexible about working long hours and weekends
  • Willingness to travel in UK / overseas and spend time away from home often at short notice

What next?

Send us your CV with a covering letter, telling us why you are right for Banks Sadler. Look at the responsibilities and requirements listed above and tell us why you would make a great addition to our team. This is a full time position based in our London office. Salary dependent on experience. No recruitment agencies please