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TM Assistant

Legal | Oakland, CA | Full Time, Contract, and Temporary

Job Description

TM Assistant 615259

The Legal Secretary supports the North American trademark group, comprised of two trademark attorneys and two paralegals in-house legal function. You will perform traditional secretarial duties, including maintaining calendars using Outlook, scheduling appointments and meetings, managing records, making travel arrangements, answering phones, photocopying, filing, sorting and delivering mail, preparing expense reports, word processing using Microsoft Word, creating and editing Microsoft PowerPoint presentations, and drafting letters and other documents. You also will be responsible for accurately inputting data into CPI, a trademark database platform, managing the trademark docket, periodically filing trademark applications, renewals, requests for extension of time on the United States TM Office website and conducting research projects as requested from time to time. Lastly, you will provide support for TM enforcement and litigation matters. The position reports to Sr. Corporate Counsel.  


  • 3 + years Administrative support experience in a law firm or corporate environment 
  • Experience supporting a Trade Mark Legal team

Skills and Abilities:

  • Intermediate to advanced Microsoft Word, SharePoint, and PowerPoint skills
  • beginner to intermediate Microsoft Excel skills
  • Experience with Outlook email and calendaring program 
  • Familiarity with CPI or other Intellectual property database software
  • Familiarity with USPTO website         
  • Excellent oral and written communication skills
  • Exceptional interpersonal skills
  • Demonstrated ability to handle confidential information
  • Ability to handle complex assignments using considerable judgment and initiative 
  • Results and detail orientation
  • Follow through on projects and commitments with speed and efficiency
  • Forward-thinking; plan effectively against future needs with a process-minded orientation
  • Demonstrated ability to achieve results and meet deadlines with minimal direction
  • Effective time management and ability to multitask
  • Excellent attention to detail
  • Internet and other database research skills

$20-25 per Hour         Oakland, CA 94612         3 Month Assignment