Talent Acquisition Coordinator

Talent Acquisition Coordinator 1486764

• Hourly pay: $40/hr
• Worksite: Leading medical institution (Redwood City, CA 94063 - Hybrid - required to be on-site Tuesdays and Wednesdays with occasional travel to the University main campus)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6 Month Assignment

A leading medical institution is seeking a Talent Acquisition Coordinator to ensure an organized, efficient, and welcoming hiring process, helping create a positive and seamless experience for both candidates and hiring teams.

Talent Acquisition Coordinator Responsibilities:

• Support recruiters and hiring managers with day-to-day coordination and scheduling of interviews, phone screens, and recruiting activities.
• Maintain clear, timely communication with candidates, recruiters, and hiring managers to ensure a smooth and organized hiring process.
• Serve as the primary point of contact for candidates, guiding them through onsite or virtual interviews and ensuring a positive experience.
• Coordinate candidate travel and accommodations when required.
• Maintain accurate candidate records and data integrity within the Applicant Tracking System (ATS).
• Schedule post-interview debriefs and prepare evaluation materials to support structured, equitable hiring decisions.
• Curate interview guides, evaluation forms, and related materials to ensure consistency across hiring processes.
• Collect, track, and consolidate interview feedback to support effective hiring manager decision-making.
• Complete weekly, monthly, and ad hoc recruiting reports and metrics.
• Facilitate reference checks using Checkster or similar tools.

Talent Acquisition Coordinator Qualifications:

• 2+ years of relevant experience.
• A bachelor’s degree or an Associate Degree with 4 years of experience.
• Experience with coordinating Zoom and on-site interviews.
• Talent Acquisition Coordination experience at a large company.
• Proficiency with applicant tracking systems and standard productivity tools (Google Workspace and Microsoft Office).
• Working knowledge of state and federal employment laws, including affirmative action and equal employment opportunity requirements.
• Ability to support multiple recruiters and 30+ requisitions at any given time.

Shift:

• 8:00 am to 5:00 pm.