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Receptionist

Administrative | Denver, CO | Full Time, Contract, and Temporary

Job Description

Receptionist 8443008

Responsibilities: 

  • General Office Administration – manages the day-in-day-out general office duties 
  • Welcomes employees / Visitors / Vendors 
  • Answer phones/switchboard and directs calls 
  • Maintains SharePoint Conference Room Calendars 
  • Organizes office meetings and catering – helps with setup and removal of catering items 
  • Keeps sign in books/logs up to date 
  • Monitors inventories/supplies(Office supplies/Coffee/Equipment) and place orders/receive and stock supplies 
  • Places supply orders utilizing 1-Click, SWPS, SourceOT, etc.; receives orders; processes payments; reconciles to P2Works, Accenture, SAP, etc. 
  • Maintain Copier/Printer equipment – order supplies, place and monitor service calls, report copy counts
  • Coordinates recycling/shredding company pickups/deliveries 
  • Coordinates travel/hotel etc. for assigned personnel 
  • Facilitates Sports Tickets distributions (send out a reminder for upcoming games, tracks client utilization and maintain excel expense worksheets for the purpose of recharging costs) 
  • Assists with Special Projects 
  • Compiles and distributes Rockies Rig Count Report 
  • Assists new hires with PKI card ordering - take photographs, size accordingly, issue temporary access cards 
  • Assists new hires with parking passes and RTD passes 
  • Manage parking assignments – primary contact, complete add/change and termination requests, maintain excel spreadsheet, balance monthly billing information and reconcile in Pay-to-Works system 
  • Order and distribute nameplates 
  • Shipping and receiving (order supplies) 
  • Call or e-mail when package come in for employees. 
  • US Mail - Retrieve and distribute 
  • US Mail - Process outgoing mail / maintain postage machine/Make envelopes for outgoing mail 
  • Compile & Send E-Claims submittals (1-2 per week) 
  • Sign and Distribute boxes/call for pick up/ email for pick up for all floors 
  • Issues Visitor Badges 
  • Receives visitors for all floors and notifies employees of the arrival of their guests 
  • Acts as Floor/Safety Warden for assigned floor 
  • Handle Building Tenant issues – prepare/submit and track maintenance requests, floor badges, security issues, moving permissions, etc. 
  • Maintain Med box for 9th floor, ensuring inventories are appropriate and avoiding overstocking, reviews invoices for accuracy and processes for payment 
  • Ensure café/ kitchens are stocked and clean – makes coffee, ensures products are not expired and ensures equipment (ice machine, refrigerator, microwave, coffee machines, etc.) are in good working order; placing and coordinating maintenance/repairs for equipment 
  • Maintain conference rooms (wipe down/dust tables, chairs, cleans whiteboards) 
  • Maintains multi-floor employee phone list 
  • Maintains multi-floor floor seating charts 
  • Ensures copy centers are clean, stocked and all equipment in good working order 
  • Maintain Safety Brochures and sign-in sheets

Requirements:

  • The position is one of administrative support, with an emphasis on teamwork and flexibility.
  • The company expects a responsive and courteous attitude towards all people with whom the position comes in contact.

$18-$22 per Hour         Denver CO 80202         6 Month Assignment