Project Coordinator

Project Coordinator 2782857

A leading medical institution is seeking a Project Coordinator. The successful candidate will assist department leaders in developing, facilitating, and implementing various projects for department-specific initiatives, and partner with subject matter and process owners to design, implement, and communicate all factions of a project while ensuring all requirements and/or objectives are documented. The ideal candidate has experience supporting department leadership, handling project tracking, preparing reports and budgets, managing contracts, and developing policies and procedures.

Project Coordinator Pay and Benefits:

• Hourly pay: $35/hr
• Worksite: Leading medical institution (Oakland, CA 2782857 - Hybrid)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 3 Month Assignment

Project Coordinator Responsibilities:

• Manage Department Head’s complex calendar.
• Provide project support to the Department Manager, prioritizing the department projects and goals.
• Be a key participant in high-level confidential projects.
• Prepare annual budget and annual reports of the department for final review by the Department Head.
• Independently prepare and maintain project plans and charters for various department initiatives.
• Produce status reports and prepare presentation materials for the Department Head.
• Track project progress deliverables and documentation, coordinate efforts across workstreams, track, escalate, and resolve issues, risks, and resource constraints.
• Manage the contract process for the department.
• Assist policy owners in the development and advance of policies through the approval process.
• Develop and advance the standard operating Procedures for all functions in the department.
• Maintain confidentiality in all matters related to hospital business and ongoing concerns of the Department Head.
• Document outcomes from meetings and follow up to ensure the action plan is completed.
• Be a key participant in process improvement for the department.

Project Coordinator Qualifications:

• Experience in project management, 5 years is preferred.
• Bachelor’s Degree.
• Experience with HR Information Systems is preferred.
• Strong organizational skills, and change experience involving significant changes in processes and technology.
• Familiarity with business processes and systems.
• Microsoft Office suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to work well with all levels within the organization.
• Ability to effectively manage shifting priorities.
• Effective problem-solving skills.
• Able to work with little direction while handling different
• Able to identify alternative solutions to a problem and to select the best option
• Strong organizational skills, with a focus on high priorities despite interruptions.
• Ability to manage work-streams across functional groups.
• Ability to maintain a high level of confidentiality and professionalism.

Shift:

• Monday to Friday from 08:30 to 05:00 pm.