Program Coordinator

Program Coordinator 1472710

• Hourly pay: $40-$45/hr
• Worksite: Leading university (Stanford, CA 94305 - Hybrid, Must be onsite 3 days a week (including Tuesday)).
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 5-6 Month Assignment, Possible extension

A leading university is seeking a Program Coordinator to join the Artificial Intelligence and Data Science Institute. The successful candidate will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students coordinating logistics, communications, and administrative support.

Program Coordinator Responsibilities:

• Program & Event:
  • Coordinate logistics for weekly seminars, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.
• Finance & Purchasing:
  • Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events
• Operations:
  • Oversee office supplies, shared space, and day-to-day operational needs.
  • Manage calendars and travel for leadership, and support internal data management and tracking projects.

Program Coordinator Qualifications:

• 6 years of administrative experience.
• Advanced computer skills and demonstrated experience with office software and email applications.
• Proven success in following through and completing projects.
• Ability to prioritize, multitask, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Able to interact with a range of audiences (students, peers, external partners, and executive leadership).
• Experience or desire to work in a highly visible, often fast-paced, unit on campus.
• Educational program coordinator experience.

Shift:

• 8 am-5 pm.

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