Payroll Specialist (H)

Payroll Specialist 15425 (H)

A leading professional networking company seeks a creative, enthusiastic, and experienced Payroll Specialist to join the Global Payroll and Employment Tax team. The successful candidate will provide exceptional support to our employees and business groups, and deliver a complete and accurate flow of data to internal and external stakeholders to ensure that all compensation, deduction, and taxation details are understood. The ideal candidate has strong judgment and is proactive in identifying and raising issues before they escalate. The company offers a great work environment.

Payroll Specialist Pay and Benefits:

• Hourly pay: $30-$45/hr (Pay varies based on the candidate's experience and location)
• Worksite: Leading professional development and networking company (Sunnyvale, CA - Onsite, Open to remote candidates in the United States)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program
• 40 hours/week, 12 Month Assignment

Payroll Specialist Responsibilities:

• Payroll Processing and Administration:
  • Responsible for the accurate preparation and processing of bi-weekly payroll for both U.S. and Canadian employees. This includes handling new hire and termination processing, leave of absence payments, retroactive payments, commissions, and one-time non-recurring payments such as bonuses, perk-up payments, patent awards, and non-cash awards.
  • Manage the processing of taxable benefits, including gifts and transit commuter programs, and oversee stock-based compensation transactions such as ESPP Disqualified Dispositions, RSUs, Non-Quals, and ISOs. Support quarterly ESPP stock purchase and enrollment activities.
  • Audit and post 401(k) contributions and demographic files to Fidelity on a bi-weekly basis. Oversee multi-state payroll processing for over 11,000 employees, ensuring adherence to established deadlines. Handle the calculation and reconciliation of termination payments in accordance with state-specific regulations.
  • Ensure employee information is accurately maintained and updated in the payroll system through Workday integration, and coordinate with appropriate teams to resolve any discrepancies. Maintain a strong focus on compliance by ensuring all transactions align with internal policies and corporate procedures. Additionally, ensure accurate payroll taxation for both employer- and employee-paid benefits.
• Reporting and Documentation
  • Responsible for developing and writing ad hoc reports to meet internal and external agency requirements.
  • Prepare and maintain both standard and customized reports and queries to support payroll operations and compliance needs.
  • Additionally, review and update payroll knowledge articles regularly to ensure the accuracy and accessibility of information.
• Process Improvement and Efficiency
  • Actively support the identification and implementation of process improvements to streamline day-to-day payroll activities.
  • Work closely with the manager to enhance overall efficiency in payroll operations. Take ownership of special projects and additional tasks as needed, contributing to continuous improvement initiatives.
• Collaboration and Support
  • Liaise with ADP, Talent Services, and Payroll Operations teams to identify open cases and ensure timely resolution.
  • Provide research, analysis, and reconciliation for payroll-related queries or unexpected results, and recommend practical, effective solutions.

Payroll Specialist Qualifications:

• 5+ years of multi-state payroll experience.
• FPC or CPP certification is a plus.
• Extensive knowledge of US and Canada labor laws and regulations.
• Experience with international and expatriate payrolls, as well as equity compensation, is highly valued.
• Professionalism and the ability to communicate with sensitivity are essential qualities for success in this role.
• Driven, task-oriented, and capable of independently managing projects while remaining flexible and collaborative within a team environment.
• The ability to work with minimal supervision, handle multiple priorities, and adapt to shifting demands is crucial.
• A high level of attention to detail is required.
• Proficiency in Microsoft Excel, including advanced functions such as VLOOKUPs, Pivot Tables, and IF statements.
• Expert-level knowledge of the full Microsoft Office suite (Outlook, Word, PowerPoint, and Excel) is necessary, along with experience using ADP Global (SAP-based system), ADP Smart Compliance, Workday, ServiceNow, Pro-Business, R&R, Report Writer, and various payroll software systems.
• A solid understanding of payroll and tax withholding compliance requirements.
• Strong communication, organizational, analytical, and customer service skills.
• Able to maintain confidentiality and exercise discretion at all times, demonstrating a high degree of accuracy and urgency in their work.