Payroll Specialist

Payroll Specialist 15425

A leading professional networking company seeks a creative, enthusiastic, and experienced Payroll Specialist to join the Global Payroll and Employment Tax team. The successful candidate will provide exceptional support to our employees and business groups, and deliver a complete and accurate flow of data to internal and external stakeholders to ensure that all compensation, deduction, and taxation details are understood. The ideal candidate has strong judgment and is proactive in identifying and raising issues before they escalate. The company offers a great work environment.

Payroll Specialist Pay and Benefits:

• Hourly pay: $30-$45/hr (Pay varies based on the candidate's experience and location)
• Worksite: Leading professional development and networking company (Remote, Candidates must be located in the United States)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program
• 40 hours/week, 12 Month Assignment

Payroll Specialist Responsibilities:

• Payroll Processing and Administration
  • Bi-Weekly Payroll Processing: Perform accurate preparation and processing of bi-weekly US and Canada payroll, including new hire and termination processing, leave of absence payments, retroactive payments, commissions, one-time non-recurring payments (e.g., bonuses, perk-up payments, patent awards, non-cash awards).
  • Taxable Benefits: Process taxable benefits such as gifts and transit commuter programs.
  • Stock-Based Compensation: Process stock-based compensation transactions (ESPP Disqualified Dispositions, RSUs, Non-Quals, and ISOs).
  • Assist in ESPP stock purchase and enrollment on a quarterly basis.
  • 401(k) Contributions: Audit and post 401(k) contributions and demographic files to Fidelity on a bi-weekly basis.
  • Multi-State Payroll: Process multi-state bi-weekly payroll for over 11,000+ employees while adhering to deadlines.
  • Termination Payments: Responsible for calculation and reconciliation of all terminations according to state regulations.
  • Payroll System Updates: Ensure employee information is properly updated in the payroll system via Workday integration and resolve discrepancies with appropriate teams.
  • Compliance and Policy Adherence: Strong policy advocate to ensure all transactions are compliant with internal policies and procedures.
  • Adhere to corporate policies and procedures.
• Taxation: Understand and ensure proper taxation of employer and employee-paid benefits through accurate payroll processing.
• Reporting and Documentation
  • Report Preparation: Develop and write ad hoc reports pertinent to internal and agency requirements.
  • Prepare and maintain standard and ad hoc reports and queries.
  • Payroll Knowledge Maintenance: Review and maintain payroll knowledge articles.
• Process Improvement and Efficiency
  • Process Improvements: Assist in identifying process improvements to ease day-to-day payroll activities.
  • Assist manager with process improvement efficiencies.
  • Special Projects: Handle special projects and additional tasks as needed.
• Collaboration and Support
  • Vendor and Team Liaison: Liaise with ADP, Talent Services, and Payroll Operations teams to identify open cases and ensure timely resolution.
  • Payroll Queries and Reconciliation: Provide research, analysis, and reconciliation for payroll-related queries or unexpected results and recommend practical solutions.

Payroll Specialist Qualifications:

• 5+ years of multi-state payroll experience.
• FPC or CPP certification is a plus.
• Extensive knowledge of US and Canada labor laws and regulations.
• Familiarity with US and Canada payroll regulations is a plus.
• Experience with international and expatriate payrolls, as well as equity compensation, is highly valued.
• Professionalism and the ability to communicate with sensitivity are essential qualities for success in this role.
• Driven, task-oriented, and capable of independently managing projects while remaining flexible and collaborative within a team environment.
• The ability to work with minimal supervision, handle multiple priorities, and adapt to shifting demands is crucial.
• A high level of attention to detail is required.
• Proficiency in Microsoft Excel, including advanced functions such as VLOOKUPs, Pivot Tables, and IF statements.
• Expert-level knowledge of the full Microsoft Office suite (Outlook, Word, PowerPoint, and Excel) is necessary, along with experience using ADP Global (SAP-based system), ADP Smart Compliance, Workday, ServiceNow, Pro-Business, R&R, Report Writer, and various payroll software systems.
• A solid understanding of payroll and tax withholding compliance requirements.
• Strong communication, organizational, analytical, and customer service skills.
• Able to maintain confidentiality and exercise discretion at all times, demonstrating a high degree of accuracy and urgency in their work.