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Office Manager

Administrative | Mountain View, CA | Part Time, Contract, and Temporary

Job Description

Office Manager 626810

Responsibilities:  

  • Asset Management
    • Ordering Laptops, monitors, mini PC purchase
    • Use Google Doc to travel what we have and store it in the storage as needed 
    • Organize Storage Room Cabinets
  • Conference Room Management  
    • Assuring that all conference rooms are being booked on Outlook
    • Another possible project: To sync with google calendar for zoom rooms. 
    • Zoom Room Set up 
    • Assuring that AV working properly, Supplies are stocked etc.
  • Submit PUMI / IT Service Request    
    • Replacement of laptops, phones etc.
    • IT service request such as unblock the links, Wi-Fi(GIC-LAB), Zoom set up, visitors access to S-works Wi-Fi, Loaner computer request etc.
    • Help RC or HRC to submit New hire Devices 
  • Building Office Guide for employees & visitors     
    • Building a webpage with details on local office specific guides
  • Contact Distro Management    
    • E-mail Distro list edit & Manage/Contact List Manage
  • Community Events & Vibe Committee     
    • Planning out GWP Events and execute
    • Send out reminders/Calendar invitations for Meet Up Mondays, Monthly GWPs, Beer 30s, Birthdays, etc.
    • Planning external community events and coordinate with MarComm Team 
  • Monthly MV Calendar     
    • Have a centralized calendar for the MV office.
    • Gathering PTO Schedule from all team members including KT team
    • Travel, when DE is coming, birthdays
  • POC for Zoom Account    
    • Zoom account set up / Help others when they have trouble using zoom
  • Weekly Team Update News    
    • Weekly News like Mia does for NY office
  • Shipping & Receiving    
    • Work alongside with S&R in managing shipping needs for the office.
  • Interaction with Employees    
    • To see general office environment and check out how they are doing
  • Weekly Lunch & Snacks  Order    
    • Prep for Monday Meet-up
  • Ordering Office Supplies    
    • Office supplies including papers, water, snacks, etc.
    • Restocking items
  • Facility     
    • Making sure meeting rooms are clean and orderly
    • Request Janitor Service as needed 
    • Making sure all communal space and kitchen countertops are clean at all times.
    • Remove leftovers from refrigerator weekly
  • Expenses     
    • Submitting expenses for Whare & Product Team 
    • Submitting invoices - i.e. monthly rent for co-working space
  • Procurement    
    • i.e. ordering kitchen/office supplies, office equipment, test devices, and etc.
    • Ordering Thursday weekly community Lunch and sending weekly invites/menus 
  • Room Booking System     
    • Zoom Room device purchase, submitting PUMI, setting up
  • Help out Calendaring    
    • Calendaring for WhARe Team direct report (1-1, weekly, etc.)
  • Asset Management     
    • Asset check
    • Being the POC for the company inquiries

Requirements:

  • Work location: 4 days a week in Mountain View office and 1 day a week in San Mateo office

$22-$25 per Hour       Mountain View, CA  94043         6 Month Assignment