Medical Staff Coordinator

Medical Staff Coordinator 2785179

A leading medical institution is seeking a Medical Staff Coordinator. The successful candidate will have at least 3 years of experience in credentialing, compliance, audit, or healthcare administration, with a strong understanding of regulatory requirements (TJC, NCQA, CMS, etc.) and proficiency in credentialing systems such as Cactus and ECHO. They will be detail-oriented, with excellent analytical, problem-solving, and communication skills, and the ability to work collaboratively across departments. The ideal candidate will have a Bachelor's degree in a related field and a solid background in a community hospital setting. They will have expert knowledge of accreditation and regulatory requirements and experience in the implementation and management of credentialing systems and processes.

Medical Staff Coordinator Pay and Benefits:

• Hourly pay: $30/hr
• Worksite: Leading medical institution (San Francisco, CA 94117 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6 Month Assignment

Medical Staff Coordinator Responsibilities:

1. Credentialing & Data Management:

   • Oversee ED Call Schedule and manage committee meetings (minutes, agendas, scheduling).
   • Screen and pre-vet credentialing applications, ensuring accuracy and completeness.
   • Enter and maintain provider data in credentialing systems (Cactus, ECHO).
   • Audit completed credentialing applications and route files for departmental approval.
   • Prepare credentialing files for committee review/approval, ensuring compliance with bylaws and accreditation standards (TJC, NCQA, CMS, state/federal regulations).
   • Track expiring licenses/certifications and assist with OPPE/FPPE competency data.

2. Credentialing Process Improvement:

   • Initiate and manage the credentialing process, ensuring correct record setup in the system.
   • Review and route credentialing files for departmental approval, addressing discrepancies or additional information needed.
   • Monitor compliance with medical staff bylaws, regulations, and accrediting standards.
   • Ensure timely reappointment/revalidation and maintain licensure/credentials for medical staff.
   • Notify providers and departments of expiring licensure and escalate issues as necessary.

3. Committee Support & Coordination:

   • Act as a key resource for the credentialing committee and other medical staff committees.
   • Collaborate with department chairs and hospital leadership on the scope of practice and new privileges.
   • Prepare agendas, minutes, reports, and presentations, and coordinate scheduling for committees.

4. Liaison & Communication:

   • Serve as the liaison between the medical staff, leadership, and departments to coordinate credentialing requests.
   • Build professional relationships with medical staff to develop effective communication methods.

5. Administrative Support:

   • Provide administrative support for medical services offices and large ongoing projects.
   • Ensure processes are efficient and contribute to administrative tasks as needed.

Medical Staff Coordinator Qualifications:

• 3+ years of experience in credentialing, compliance, audit, or healthcare administration.
• Bachelor's degree in a related field or equivalent experience/training.
• Experience in a community hospital setting is preferred.
• Minimum of three years relevant work experience in a similar environment (e.g., audit, credentialing, compliance, healthcare, quality, process improvement).
• Must obtain a Certified Provider Credentialing Specialist (CPCS) or Certified Professional Medical Services Management (CPMSM) within 18 months of hire.
• Proficiency in Cactus and ECHO credentialing systems.
• Advanced competency in a paperless computer environment, including Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Professional, and web-based applications.
• Thorough knowledge of data management and documentation methods used in medical credentialing.
• Expert knowledge of accreditation and regulatory requirements (TJC, NCQA, CMS, DHS, DMHC, ACCME, etc.).
• Proven ability to apply external regulatory guidelines and internal accounting and administrative policies to assess and monitor compliance.
• Strong analytical, multitasking, and problem-solving skills.
• Ability to evaluate issues, identify solutions, and apply critical thinking processes.
• Ability to collaborate across departments and effectively communicate with stakeholders.
• Strong verbal and written communication skills, able to communicate across all mediums and with all groups.
• Ability to work under pressure of changing deadlines and priorities.
• Ability to independently set and meet deadlines while multitasking and managing competing priorities.
• Proven ability to follow through and complete tasks within deadlines.
• Ability to maintain confidentiality and discretion in accordance with HIPAA, peer review protections, and attorney-client privilege.