Legal Operations Manager - Data Analyst

Legal Operations Manager - Data Analyst VIAJP00001297

A leading digital streaming network seeks a Legal Operations Manager - Data Analyst. The successful candidate will support the legal team through data-driven insights and operational support, and be responsible for rate analysis, rate approvals, and invoice review and approval. The Manager will track key legal metrics, develop reports and dashboards, and identify opportunities to improve efficiency. The ideal candidate has a strong analytical background and experience in managing legal spend, reviewing invoices, performing rate analysis, and supporting vendor management relationships. The company offers a great work environment!

Legal Operations Manager - Data Analyst Pay and Benefits:

• Hourly pay: $45/hr
• Worksite: Leading digital streaming network (New York, NY 10036 - Hybrid, Must be onsite on Wednesdays/Thursdays)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 9 Month Assignment, Possible extension

Legal Operations Manager - Data Analyst Responsibilities:

• Drive the efficiency and effectiveness of the legal department through data analysis, financial management, and process optimization.
• Legal Spend Management:
  o Oversee invoice review and approval processes to ensure accuracy, compliance with billing guidelines, and proper allocation to cost centers.
  o Manage law firm and vendor rate cards; review and approve rate changes and new rate proposals in alignment with internal policies.
  o Assist in budget tracking, variance analysis, and quarterly reporting, ensuring financial alignment with operational goals.
• Data Analysis & Reporting:
  o Develop and maintain dashboards and reports to track key metrics related to matter status, outside counsel spend, invoice statues, and departmental KPIs
  o Perform rate analysis and approval, ensuring alignment with internal policies and compliance with agreed terms.
  o Manage rate increase requests, analyzing their impact on overall legal spend and ensuring appropriate justification and approval.
• Technology & Process Optimization:
  o Support legal technology platforms (e.g., eBilling, matter management, and iManage) and contribute to system enhancements and adoption.
  o Identify and implement process improvements across legal operations, with a focus on automation and scalability.
  o Ensure data integrity across systems and assist with system integrations where necessary.
• Vendor & Outside Counsel Management:
  o Serve as a point of contact for law firm inquiries, providing prompt and effective responses to address concerns and resolve issues.
  o Track and verify correct rate billing across all legal vendors, ensuring accuracy and alignment with agreed-upon terms and billing guidelines.
  o Maintain and update comprehensive records of engagement contracts, billing arrangements, rate structures, and vendor profiles to ensure seamless operations and efficient management.
• Cross-functional Collaboration:
  o Serve as a key liaison between legal, finance, IT, and procurement teams to streamline processes and ensure alignment across departments.
  o Maintain a tracker for legal department contributions and subscriptions, ensuring accurate records of ongoing costs and usage.
  o Assist in creating and maintaining an internal legal website, providing up-to-date and informative content to support the team’s efficiency and communication.
  o Support ad hoc data requests and special projects as needed.

Legal Operations Manager - Data Analyst Qualifications:

• 5+ years of experience in legal operations, data analysis, or a related role within a corporate legal department or law firm.
• Bachelor’s degree in Business, Finance, or a related field.
• An advanced degree or certification is a plus.
• Experience with legal technology platforms such as eBilling (e.g., CounselLink, Collaborati, SimpleLegal), and matter management is peferred.
• Experience working with a large corporation in a fast-paced environment is preferred.
• Strong project management, critical thinking, and analytical skills.
• Strong analytical skills with proficiency in Excel (including VLookup, formulas, pivot tables, averages and percentages), Power BI, Tableau, or similar tools.
• Familiarity with law firm billing practices, legal rate structures, and vendor management best practices.
• Excellent attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
• Comfortable working independently in a fast-paced environment where you’ll work on multiple projects at the same time, while meeting tight deadlines.
• Strong communication and interpersonal skills, with a collaborative mindset.
• Proven self-starter who can prioritize and manage multiple projects and responsibilities with agility and efficiency, acting as a pivotal contributor to a high-performing team.
• Process improvement - Examples should be included in the resume.

Shift:

• 9:30 am to 06:00 pm Eastern office hours as needed.