Executive Support Consultant

Executive Support Consultant 1431958

• Hourly pay: $40-$50/hr
• Worksite: Leading podcast and audiobook company (Newark, NJ 07102 - Hybrid, Must be onsite 3-5 days (Tuesdays and Wednesdays required))
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 9 Month Assignment

A leading podcast and audiobook company is seeking an Executive Support Consultant. The successful candidate will proactively manage the Executive’s calendar, including scheduling large and/or complex internal and external meetings (with high-level executives, local stakeholders, or government officials) while paying close attention to global time zones.

Executive Support Consultant Responsibilities:

• Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management.
• Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner.
• Providing relationship management support, which may include follow-up requests/calls, data entry, and more.
• Perform other administrative support duties, as appropriate (e.g., visitor registration, food orders, parking, meeting notetaking, etc.).
• Coordinating large internal team meetings and events/outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.).

Executive Support Consultant Qualifications:

• Diligence and determination: a self-starter who’s motivated to leave no stone unturned to get the job done.
• Excellent interpersonal skills and professionalism are crucial – must be sensitive to business needs and be willing to cooperate as much as possible to accomplish tasks
• Quickly and clearly communicate when problems arise (personal or work-related) so leaders can plan accordingly.
• Accountability: owns tasks and is a dependable resource; when a task is assigned, it’s as good as done – no follow up necessary.
• Familiarity with Outlook and the Microsoft Suite (Word, Powerpoint, and Excel in particular).
• Possess great integrity and deep discretion, given potential exposure to confidential information.
• Strong verbal and communication, organizational skills.
• Strong prioritization skills and ability to multitask.
• Ability to work in a fast-paced and evolving environment.

Shift:

• 8:30 am - 5:00 pm Eastern Time office hours.

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