Executive Briefing Center Coordinator

Executive Briefing Center Coordinator 15416

A leading professional networking company seeks an Executive Briefing Center Coordinator. The successful candidate will manage Executive Briefing Center (EBC) operations and venue management logistics for San Francisco and Mountain View EBC spaces including: maintaining ongoing comms w/ workplace services, overseeing F&B needs, security, and front desk liaison. The ideal candidate is passionate about delivering experiences that build brand equity. The company offers a great work environment.

Executive Briefing Center Coordinator Pay and Benefits:

• Hourly pay: $35-$45/hr
• Worksite: Leading professional development and networking company (San Francisco, CA or Mountain View, CA - Hybrid, Must be able to be onsite in San Francisco or Mountain View anytime there is an exec briefing)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 12 Month Assignment

Executive Briefing Center Coordinator Responsibilities:

• Maintain Mountain View (MV) and San Francisco (SF) EBC calendars across Exec Engagements and other space needs.
• Day-of event management for all MV and SF Exec Engagement programming including security and building access, printing, food & beverage, gifting, technology troubleshooting as needed
• Serve as direct POC for Events/Facilities teams in MV and SF offices.
• Partner with the company's technology & AV management team to ensure technology needs are met across the EBC spaces and ongoing maintenance occurs.
• Support Exec Engagement tracking & measurement to business objectives in collaboration with Strategy leads and GCEE colleagues to ensure measurement aligns to business needs, positive customer experience, and provides viable data set.
• Work directly with Executive Engagement strategy lead, cross-functional partners, and content leads to ensure tracking tools (ie BriefingSource) are maintained and leveraged; contribute to
• Executive Engagement reporting as needed.
• Serve as POC for Executive EAs/CoS in MTV & SF offices regarding internal room reservations within the Briefing Centers.
• Manage Exec Engagement cross-functional gifting program inclusive of strategy (in collaboration with the Executive Engagement team), procurement, and execution across the Exec Engagement program with the opportunity to collaborate across the GCEE team for efficiencies.
• In alignment with the Executive Engagement Strategy lead, support Exec Engagement at the Talent Summit (October 2025) including venue coordination, scheduling, field comms, hosting execution, follow-up, and tracking.
• Support hosting activities as needed as part ofthe Executive Engagement program.
• Contribute to Exec Engagement budget planning and management as needed.
• Work across the GCEE team to contribute to best practices and efficiencies across Executive Briefing Centers.
• Coordinate development and execution of GCEE quarterly snapshots report outlining key business results across GCEE programs, work closely with program strategy leads to gather and curate results.
• Talent Connect Project Mgmt Support:
  • Contribute to overall operational rigor and project management efforts across GCEE programming operations and community management.
  • Manage Strategic Theme/Vis ID stakeholder alignment calendar and approval tracking (FY25Q3-Q4), and Mainstage videos (FY25Q4-FY26Q1/Q2).
  • Liaise directly with BCMR PM and the team as needed and TC25 Mktg Strategy lead.
  • Partner w/ Exec Mgmt Lead to align approvals & meetings.
  • Identify key stakeholders, input, and approvals needed.
  • Proactively flag risks to milestones/deadlines.

Executive Briefing Center Coordinator Qualifications:

• 2+ years of experience in the marketing or hospitality industry.
• 2+ years of experience with Google Suite.
• Project Management experience.
• Experience with AI tools and automation is a plus.
• Detail-oriented and relationship-driven, and thrive on creating exceptional experiences for our valued customers and internal partners.
• Given our fast-paced environment, you are flexible, resourceful, and highly organized.
• Ability to effectively manage multiple schedules and collaborate and build relationships with stakeholders
• Comfortable communicating with a senior-level audience.
• A positive attitude and a solution-oriented approach to tackling challenges.
• Take pride in your work and know how to have fun while doing it.
• Successful track record of working with cross-functional teams and senior-level stakeholders.
• Excellent written and verbal communication skills.
• Prioritize effectively while managing multiple competing priorities.
• Proficient in the following: GSuite Products/Tools, MSFT Products/Tools, including SharePoint, Excel, Word, PowerPoint, etc., and Virtual Meeting technology.
• Strong organizational skills.