Executive Assistant - Music Programming and Talent

Executive Assistant - Music Programming and Talent VIAJP00001215

A leading digital streaming network is seeking an Executive Assistant. The successful candidate will support senior leadership across multiple locations, and assist the SVP of Music Programming Specials & Events, as well as the SVP and two VPs of Music & Celebrity Talent, providing a wide range of administrative support. The ideal candidate has one to two years of experience as an executive assistant. The company offers a great work environment!

Executive Assistant - Music Programming and Talent Pay and Benefits:

• Hourly pay: $30/hr
• Worksite: Leading digital streaming network (Hollywood, CA 90028 - Hybrid, Must be LA based and work Eastern and Pacific office hours, May need to go into the office occasionally)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 3 Month Assignment

Executive Assistant - Music Programming and Talent Responsibilities:

• Manage calendars & expenses.
• Provide general administrative support to four executives, one in LA (PST) and three in NY (EST).
• Manage executive calendars and schedule meetings.
• Process expense reports and assist with other financial tracking for executives.
• Order office supplies and coordinate office services as needed.
• Organize and maintain department files, including calendars, distribution lists, and entertainment information databases.
• Assist in the creation and preparation of creative decks and presentations.
• Collaborate with the team to brainstorm and propose celebrity talent for upcoming projects and events.
• Track important documents related to tentpoles and series, including deal memos, nominee invitations, talent trackers, etc.

Executive Assistant - Music Programming and Talent Qualifications:

• 1-2 years of experience as an executive assistant.
• Entertainment experience is preferred.
• Experience in entertainment is strongly preferred.
• Strong organization skills and attention to detail.
• Must know Outlook, Word, and Excel.
• Bachelor’s degree or equivalent work experience.
• 1-2 years of experience in television/media industry or similar roles.
• Ability to handle confidential and sensitive information with discretion.
• Strong communication skills, both written and verbal.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Shift:

• 7:30 AM - 4:30 PM (with a 30-minute to 1-hour lunch break). Must be LA based and work Eastern and Pacific office hours.