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Executive Assistant *

Administrative | San Francisco, CA | Full Time, Contract, and Temporary

Job Description

Executive Assistant 5741 *

We are looking for an Executive Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.

Responsibilities:

  • Coordinate meeting responsibilities (could include: logistics, action items, note-taking, assist in preparing content, etc.)
  • Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
  • Coordinate all travel arrangements
  • Manage logistics for special events such as team all-hands or off-sites
  • Manage and reconcile expense reports, purchase and procurement requisitions and contracts within time constraints
  • Understanding the teams’ budget
  • Manage special projects, as agreed with the manager(s)
  • Maintain email distribution lists/aliases
  • Manage and reconcile expense reports, purchase and procurement requisitions and contracts
  • Act as the point of contact between workplace services to meet facility needs for the team
  • May train and coach new AAs
  • Obtain an understanding of internal structures and operations of the organization
  • Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives
  • Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
  • Partner with HR, Finance, Legal and other teams on various initiatives
  • Apply judgment with a full understanding of urgency and priorities of your leaders, routinely needing to multi-task with little to no direction

Basic Qualifications:

  • 5+ years of experience working at the senior level in an administrative role

Preferred Qualifications:

  • Experience with project and budget management
  • Experience supporting multiple leaders of large teams
  • Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)
  • Excellent communication, teamwork and organizational skills
  • Ability to professionally interact with senior leaders and anticipate their needs.
  • Thrives in a fast-paced, demanding environment
  • Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments.
  • Demonstrates a proactive attitude and a willingness to take on additional project work
  • Adapts to changes quickly and can learn and adopt new technologies and be flexible with new systems, tools and processes
  • Demonstrates the ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks

$45-$50 per Hour         San Francisco, CA 94105           12 Month Assignment