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Executive Assistant

Administrative | San Francisco, CA | Full Time and Contract

Job Description

Executive Assistant 5615 

We are looking for an Executive Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.

Responsibilities:

  • Coordinate meeting responsibilities (could include: logistics, action items, note taking, assist in preparing content, etc.)
  • Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
  • Coordinate all travel arrangements
  • Manage logistics for special events such as team all-hands or off-sites
  • Prepare and submit expense reports and purchase requisitions in a timely manner
  • Understanding teams' budgets
  • Participate in special projects, as agreed with manager(s)
  • Maintain email distribution lists / aliases
  • Act as the point of contact between workplace services to meet facility needs for the team
  • May train and coach new AAs

Basic Qualifications:

  • 4+ years of experience working at the senior level in an administrative role
  • Experience with project and budget management
  • Experience supporting multiple leaders of large teams
  • Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)
  • Excellent communication, teamwork and organizational skills
  • Ability to professionally interact with senior leaders and anticipate their needs.
  • Thrives in a fast-paced, demanding environment
  • Ability to effectively manage time, prioritize tasks, and work within deadlines
  • Demonstrates a proactive attitude and a willingness to take on additional project work
  • Adapts to changes quickly and can learn and adopt new technologies and be flexible with new systems, tools and processes
  • Demonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks

$40-$55 Per Hour        San Francisco, CA 94105        6 Month Assignment