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Executive Assistant

Administrative | Sunnyvale, CA | Full Time, Contract, and Temporary

Job Description

Executive Assistant 6067 


  • Collect and prepare information used for presentations and meetings for executive staff
  • Document meeting minutes as well as manage action items
  • Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
  • Coordinate travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
  • Reconcile expense reports and purchase requisitions submissions
  • Develop and manage meeting communications and cadence activities
  • Manage special projects for and with the senior staff
  • Provide back-up support for other executive administrators
  • Work with HR, Finance, Legal and other groups on reporting and reconciliation

Basic Qualifications:

  • 5+ years of experience working at the senior or executive level in an administrative or coordination role

Preferred Qualifications:

  • Experience with project and budget management
  • Experience with Procurement/Sourcing tools
  • Experience supporting a large, rapidly expanding global sourcing organization
  • Expert knowledge of MS Office (Outlook, Word, PowerPoint, and Excel)
  • Excellent communication, teamwork, and organizational skills
  • Ability to take initiative and exercise good judgment, discretion, and confidentiality in all tasks
  • Ability to quickly learn and adopt new technologies and processes
  • Ability to create and modify processes and scale best practices across the organization
  • Ability to confidently interact with senior and executive-level management
  • Ability to work in a fast-paced, environment
  • Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision

$50-$60 per Hour        Sunnyvale, CA 94085       12 Month Assignment