Executive Assistant 1

Executive Assistant 1 1508808

• Hourly pay: $55/hr
• Worksite: Leading university (Stanford, CA 94305 - Hybrid)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6 Month Assignment

A leading university is seeking an Executive Assistant 1 to provide high-level administrative support to senior leadership within an innovative research institute.

Executive Assistant 1 Responsibilities:

• Manage complex executive calendars, resolve scheduling conflicts, coordinate meetings, and prioritize requests while serving as a trusted representative for senior leadership when appropriate.
• Coordinate executive-level meetings, conferences, travel arrangements, and logistics while serving as a liaison with internal and external stakeholders.
• Draft, edit, and review correspondence, presentations, reports, and other executive materials, including research and preparation for meetings and decision-making.
• Track multiple projects simultaneously, monitor deadlines, follow up on action items, and proactively resolve administrative issues with minimal supervision.
• Provide high-level executive support by anticipating needs, exercising independent judgment, and ensuring efficient day-to-day operations.

Executive Assistant 1 Qualifications:

• 6 years of administrative or executive support experience.
• Proven ability to manage complex calendars, coordinate executive travel, and handle multiple priorities simultaneously.
• Experience supporting senior executives in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact professionally with executive leadership and external stakeholders.
• Experience with Microsoft Office Suite and standard business productivity tools.
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Shift:

• Hybrid: 2 days onsite.

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